About this template
A property exit inspection form is an essential tool for landlords, property managers, and real estate agents conducting move-out walkthroughs. This form provides a structured way to systematically evaluate and record the condition of every room and exterior area before a tenant hands back the keys. By detailing wear, tear, or damage across living spaces, kitchens, bathrooms, and utility areas, property professionals can establish clear accountability and streamline deposit returns.
Doc2Form makes it easy to deploy this inspection checklist directly to your mobile device or tablet while walking the property. Instead of juggling clipboards and paper notes, inspectors can log conditions room by room, note necessary repairs, and capture vital timestamps and participant details in one centralized place. The resulting digital record helps eliminate disputes over security deposits, supports maintenance planning, and ensures properties are quickly brought up to standard for the next occupant.
Key features
- Room-by-room condition checks from exterior to basement
- Capture tenant and inspector contact details instantly
- Log specific repair notes and maintenance requirements
- Standardize move-out procedures across multiple properties
- Maintain clear digital records to resolve deposit disputes
Use cases
- End-of-tenancy walkthroughs for residential rental properties
- Move-out inspections for commercial office spaces and retail units
- Property handovers between landlords and incoming buyers
- Routine property condition assessments by property managers
What this form collects
- Tenant Full Name (Short answer)Enter the full name of the outgoing tenant.
- Tenant Phone Number (Short answer)Provide the best contact number for the tenant.
- Property Address (Short answer)Enter the full street address of the inspected property.
- Tenancy Start Date (Date)Select the date the lease agreement originally began.
- Tenancy End Date (Date)Select the official move-out or lease end date.
- Exit Inspection Date (Date)Select the date this walkthrough inspection took place.
- Inspector Full Name (Short answer)Enter the name of the person conducting the exit inspection.
- Inspector Phone Number (Short answer)Provide a contact phone number for the inspector or property manager.
- Exterior Areas Condition (Multiple choice)Assess the condition of yards, siding, fencing, and pathways.
- Living Room Condition (Multiple choice)Assess walls, flooring, windows, and fixtures in the living room.
- Kitchen Condition (Multiple choice)Assess cabinetry, countertops, appliances, sink, and flooring.
- Bathroom Condition (Multiple choice)Assess plumbing fixtures, tub/shower, tiles, vanity, and ventilation.
- Bedroom Condition (Multiple choice)Assess walls, doors, closets, and flooring across the bedrooms.
- Inspector Comments & Repair Notes (Paragraph)Provide detailed notes on any damages, required cleaning, or maintenance items noted during the walkthrough.
- Inspector Acknowledgment / Signature (Short answer)Please type your full name to certify that this inspection report is accurate.
FAQ
What is a Property Exit Inspection Form used for?
It is used to document the exact physical condition of a property when a tenant moves out, helping to identify any damage beyond normal wear and tear before returning the security deposit.
Who should fill out this inspection form?
Typically, the property inspector, landlord, or real estate agent fills out the form during the final walkthrough, often in the presence of the outgoing tenant.
Can I customize the rooms and areas listed in the form?
Yes! Once you generate your Google Form via Doc2Form, you can easily add, remove, or edit any section to match the specific layout of the inspected property.
How does this form help prevent deposit disputes?
By providing a detailed, time-stamped record of property conditions agreed upon at move-out, both landlords and tenants have a clear factual reference point regarding damages or required repairs.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.