About this template
A comprehensive property inspection is essential for maintaining clear communication, preventing security deposit disputes, and documenting the exact condition of a rental unit. Whether you are conducting a routine periodic review, a move-in assessment, or a final move-out walk-through, this Landlord Inspection Form simplifies the entire process.
Designed for property managers, landlords, and real estate professionals, this template systematically captures vital information including tenant details, property addresses, inspection dates, and room-by-room condition ratings across living areas, kitchens, bathrooms, and bedrooms. Additional sections allow for detailed repair notes and photo documentation links, ensuring a complete and transparent paper trail for both parties.
By leveraging Doc2Form to turn this template into an active Google Form, you can instantly collect, organize, and securely store inspection records in Google Drive. This eliminates lost paperwork and provides reliable documentation should any maintenance or security deposit questions arise down the line.
Key features
- Systematic room-by-room condition checklist for accurate reporting
- Built-in fields for tenant details, landlord names, and inspection dates
- Dedicated sections for general findings, notes, and repair items
- Instant cloud synchronization with Google Drive for easy access
- Fully customizable to match your specific property guidelines
Use cases
Documenting property conditions during tenant move-in and move-out wa…
Documenting property conditions during tenant move-in and move-out walk-throughs
Conducting periodic mid-lease maintenance checks
Verifying completed repairs before returning a security deposit
What this form collects
- Landlord or Property Manager Full Name (Short answer)Enter the full name of the person conducting or overseeing the inspection.
- Tenant Full Name (Short answer)Enter the full name of the tenant occupying or moving into the property.
- Property Address (Paragraph)Provide the full street address, unit number, city, and postal code of the rental property.
- Inspection Date (Date)Select the date the physical inspection took place.
- Inspection Type (Multiple choice)Select the purpose of this property inspection.
- General Room & Area Conditions (Linear scale)Review each area and indicate its condition.
- Kitchen Condition & Appliances (Linear scale)Rate the overall condition of cabinets, countertops, sink, and appliances.
- Bathroom Condition & Fixtures (Linear scale)Rate the condition of the shower, tub, toilet, sink, and tiles.
- Bedrooms & Living Areas (Linear scale)Rate the condition of walls, flooring, windows, and doors in living spaces.
- Other Findings, Damages & Notes (Paragraph)Describe any specific maintenance issues, scratches, scuffs, or items requiring repair.
- Photo Documentation Links (Paragraph)Please paste shared links (Google Drive, Dropbox, etc.) to photos or video walkthroughs of the property.
- Landlord Acknowledgment Signature (Short answer)Type your full name to certify that this inspection report is accurate as of the date listed.
- Tenant Acknowledgment Signature (Short answer)Type your full name to confirm you have reviewed and agree with the findings in this report.
FAQ
What is a Landlord Inspection Form used for?
It is used to record the physical condition of a rental property at key stages such as move-in, move-out, or routine checks, helping prevent security deposit disputes.
How do I customize this template?
With Doc2Form, you can instantly convert and edit this template as a Google Form, allowing you to add, remove, or modify questions to fit your specific property requirements.
Can tenants and landlords both sign the inspection report?
Yes, you can include text fields at the end of the form for both parties to type their full names and acknowledge the recorded property condition.
Where are the submitted inspection reports stored?
All responses are automatically saved in a connected Google Spreadsheet in your Google Drive, making them easy to review, share, or export at any time.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.