About this template
Conducting thorough property inspections is essential for maintaining rental standards and protecting both landlords and tenants. This Property Inspection Report template provides a structured way for tenants to document the condition of every room—from the kitchen and lounge to bedrooms and bathrooms—along with vital safety checks like smoke alarms and carbon monoxide detectors.
Designed for property managers, letting agents, and landlords, this form replaces messy paper checklists with a streamlined digital workflow. Tenants can easily record room-by-room conditions, note maintenance needs, and provide links to photo documentation. By capturing clear, time-stamped inspection records, property teams can proactively address repairs, maintain accurate tenancy histories, and ensure properties remain safe and compliant.
Key features
- Complete room-by-room condition reporting for interiors and exteriors
- Built-in safety checks for smoke and carbon monoxide alarms
- Photo link fields for clear visual evidence of property condition
- Utility meter tracking for accurate move-in or periodic reviews
- Instantly ready to share with tenants for self-guided inspections
Use cases
- Routine periodic rental property inspections
- Tenant move-in and move-out condition reporting
- Self-inspections facilitated by letting agents
- Documenting maintenance issues and repair requirements
What this form collects
- Tenant 1 Full Name (Short answer)Enter your first and last name as listed on the tenancy agreement.
- Tenant 2 Full Name (Short answer)Enter the full name of the second tenant, if applicable.
- Property Address (Paragraph)Provide the full address of the property being inspected.
- Phone Number (Short answer)Enter the best contact number for follow-up questions.
- Email Address (Short answer)Enter the email address where a copy of this report should be sent.
- Exterior Condition (Paragraph)Describe the overall exterior condition and note any damage or maintenance needs.
- Exterior Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Lounge Condition (Paragraph)Note the condition of walls, flooring, windows, and light fixtures in the lounge.
- Lounge Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Dining / Kitchen Condition (Paragraph)Check countertops, cabinets, appliances, sink, walls, and flooring.
- Dining / Kitchen Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Bedroom 1 Condition (Paragraph)Note the condition of Bedroom 1 walls, flooring, windows, and doors.
- Bedroom 1 Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Bathroom Condition (Paragraph)Inspect tiles, grouting, sink, toilet, shower, bathtub, and ventilation.
- Bathroom Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Smoke Alarm (Ground Floor) Status (Multiple choice)Check if the ground floor smoke alarm is present and operational.
- Smoke Alarm (First Floor) Status (Multiple choice)Check if the first floor smoke alarm is present and operational.
- Carbon Monoxide Detector Status (Multiple choice)Check if carbon monoxide detectors near fuel-burning appliances are working.
- Gas Meter Type (Short answer)Indicate the type or location of the gas meter if applicable.
- Electric Meter Type (Short answer)Indicate the type or location of the electric meter.
- Important Tenancy Notes (Paragraph)Share any additional comments, maintenance requests, or general tenancy observations.
- Tenant Acknowledgment & Signature (Short answer)By typing your full name below, you confirm that this inspection report accurately reflects the condition of the property to the best of your knowledge.
FAQ
How do tenants submit photos through this Google Form?
Because Google Forms does not natively handle file uploads seamlessly from all users without permissions, this template includes dedicated text fields where tenants can paste links to photos hosted on Google Drive, Dropbox, or other cloud storage.
Can I customize the room sections to match a specific property layout?
Yes! Once you generate this template into your Google Drive, you can easily add, remove, or reorder sections to fit apartments, single-family homes, or multi-story properties.
Is this form suitable for move-in and move-out inspections?
Absolutely. It covers general room conditions, safety alarms, and utility meters, making it ideal for documenting the baseline condition at the start of a lease or checking for wear and tear at the end.
How do I share this inspection report with my tenants?
Simply click the 'Send' button in Google Forms to email the form link directly to your tenants, or share the link via text or your tenant portal before their scheduled inspection window.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.