About this template
A Property Condition Report is an essential document used to assess and record the physical state of a residential or commercial property before or after a lease period. This structured template helps property managers, landlords, home inspectors, and real-estate agents maintain complete transparency and accountability between parties. By systematically logging the condition of structural systems, interior elements, and mechanical systems, stakeholders can prevent move-in and move-out disputes over security deposits and necessary repairs.
Doc2Form makes it easy to convert paper or digital checklists into an instantly usable Google Form. With this template, you can systematically capture details on site improvements, building envelopes, plumbing, electrical elements, and life safety features. It serves as an unalterable digital baseline for lease agreements, insurance claims, and routine property maintenance schedules. Streamline your property inspection workflow, eliminate messy clipboards, and keep all assessment data organized in a single, searchable spreadsheet.
Key features
- Systematically log conditions across all major building and structural systems
- Record specific notes and repair requirements for individual rooms or zones
- Easily collect digital evidence links for damages and maintenance issues
- Maintain clear accountability between landlords, tenants, and property managers
- Instantly store and organize all inspection submissions in Google Sheets
Use cases
- Tenant move-in and move-out condition walk-throughs
- Routine commercial or residential property portfolio audits
- Pre-purchase property inspections for real estate transactions
- Documenting storm, fire, or water damage for insurance claims
What this form collects
- Property Address (Short answer)Enter the full street address, unit number, city, and postal code of the inspected property.
- Inspector Name (Short answer)Enter the full name of the person conducting this inspection.
- Inspection Date (Date)Select the date when the property assessment took place.
- Inspection Type (Multiple choice)Select the purpose of this property condition report.
- Site Improvements Condition (Linear scale)Assess the condition of exterior grounds, landscaping, paving, fencing, and drainage.
- Structural Systems & Building Envelope (Linear scale)Rate the foundation, exterior walls, roof condition, windows, and exterior doors.
- Mechanical, Electrical & Plumbing Systems (Linear scale)Evaluate HVAC units, electrical panels, outlets, plumbing fixtures, and water heaters.
- Fire & Life Safety Systems (Linear scale)Check smoke detectors, carbon monoxide detectors, fire extinguishers, and emergency exits.
- Interior Elements (Linear scale)Review flooring, walls, ceilings, kitchen appliances, and bathroom fixtures.
- Accessibility Compliance (Multiple choice)Note ramps, doorways, and pathways regarding general accessibility standards.
- Identified Damages & Maintenance Notes (Paragraph)Provide detailed descriptions of any cracks, leaks, broken fixtures, or required repairs.
- Photo Documentation Links (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Inspector Sign-Off (Short answer)Type your full legal name to confirm that this condition report is accurate to the best of your knowledge.
FAQ
What is a property condition report?
It is a detailed assessment document used to record the physical state of a property at a specific point in time, usually during tenant transitions or routine maintenance checks.
Who should complete this inspection form?
Property managers, landlords, licensed home inspectors, or tenants accompanied by a representative can fill out the report to document baseline conditions.
Can I add photo links to this Google Form?
Yes. You can use text fields to paste URLs pointing to photos or documents hosted on Google Drive, Dropbox, or your preferred storage platform.
How does Doc2Form help with this template?
Doc2Form lets you instantly transform this template into a live Google Form, routing all inspection data directly into your Google Drive and connected spreadsheets.
Is this form suitable for both residential and commercial properties?
Yes. The sections cover general structural, mechanical, and interior elements that apply to houses, apartments, office spaces, and retail units.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.