About this template
A move-in inspection form is an essential tool for property managers, landlords, and real estate agents to document the exact condition of a residential or holiday property at the start of a lease. By conducting a detailed walkthrough with this digital form, you create an objective baseline of the property's state, covering everything from kitchen appliances and bathrooms to flooring, fixtures, and overall cleanliness.
Using Doc2Form, you can instantly turn this structured inspection checklist into a ready-to-use Google Form. Inspectors or tenants can complete the walkthrough directly from their mobile devices, attaching photo links and noting specific remarks room by room. This ensures seamless record-keeping, minimizes disputes over security deposits, and protects both property owners and renters.
Whether you are managing long-term rentals or holiday homes, this template streamlines your onboarding process. All inspection data is automatically organized in Google Sheets, giving you a timestamped, easily shareable log of property conditions for every new tenant.
Key features
- Room-by-room condition checks for kitchens, lounges, bedrooms, and bathrooms.
- Built-in photo link fields to visually document pre-existing wear and tear.
- Fully mobile-optimized for fast, on-site walkthroughs using a smartphone or tablet.
- Automatic integration with Google Sheets for effortless record-keeping.
Use cases
Conducting mandatory tenant move-in walkthroughs for residential apar…
Conducting mandatory tenant move-in walkthroughs for residential apartments.
Documenting holiday home and short-term rental conditions prior to gu…
Documenting holiday home and short-term rental conditions prior to guest arrival.
Protecting security deposit agreements with photographic and written …
Protecting security deposit agreements with photographic and written evidence.
Standardizing property handovers across multiple real estate agents o…
Standardizing property handovers across multiple real estate agents or portfolio managers.
What this form collects
- Owner Name (Short answer)Enter the full name of the property owner or management company.
- Building Name (Short answer)Enter the name of the building, complex, or community.
- Unit Number (Short answer)Enter the apartment, suite, or house number.
- Unit Type (Dropdown)Select the layout type of the property.
- Tenant Information (Paragraph)Enter the full name(s) and contact details of the moving tenant(s).
- Property Address (Paragraph)Enter the complete street address of the inspected property.
- Inspection Date (Date)Select the date when this walkthrough is conducted.
- Move-in Date (Date)Select the official lease start or move-in date.
- Kitchen Condition & Remarks (Paragraph)Describe the condition of countertops, appliances, cabinets, sink, and lighting. Note any existing flaws.
- Kitchen Photo Link (Paragraph)Please paste a link to photos of the kitchen (Google Drive, Dropbox, etc.).
- Lounge Condition & Remarks (Paragraph)Describe the condition of walls, baseboards, outlets, and general living area fixtures.
- Lounge Photo Link (Paragraph)Please paste a link to photos of the lounge area.
- Bedroom Condition & Remarks (Paragraph)Describe the condition of bedroom doors, closets, windows, and hardware.
- Bedroom Photo Link (Paragraph)Please paste a link to photos of the bedroom.
- Bathroom Condition & Remarks (Paragraph)Describe the condition of the tub, shower, toilet, vanity, tiles, and plumbing fixtures.
- Bathroom Photo Link (Paragraph)Please paste a link to photos of the bathroom.
- Flooring & Curtains Condition & Remarks (Paragraph)Inspect carpets, hardwood, tile flooring, blinds, and curtains for stains, tears, or damage.
- Flooring & Curtains Photo Link (Paragraph)Please paste a link to photos of flooring and window treatments.
- Other Areas Condition & Remarks (Paragraph)Note any additional spaces such as balconies, hallways, or storage units.
- Inspector Name (Short answer)Enter the full name of the person conducting the inspection.
- Inspector Phone Number (Short answer)Enter the contact phone number for the inspector.
- Tenant Signature Acknowledgment (Short answer)Type your full legal name to confirm that you have inspected the property and agree with the recorded findings.
- Date Signed (Date)Select the date of signature.
FAQ
What is a move-in inspection form used for?
It is used to document the physical condition of a property at the time a tenant moves in. This creates an agreed-upon baseline that helps resolve any security deposit disputes when the tenant eventually moves out.
Can I customize the rooms and inspection criteria?
Yes. Once your template is generated as a Google Form, you can easily add, remove, or edit sections and questions to fit the specific features of your property.
How are photos submitted during the inspection?
Inspectors can paste image links (from Google Drive, Dropbox, or cloud storage) directly into the form fields to document property conditions alongside their written notes.
Who should fill out this inspection form?
It can be completed by the property manager or real estate agent during the walkthrough, or filled out jointly with the incoming tenant for mutual agreement.
Where is the inspection data stored?
All submissions are automatically routed to a Google Sheet linked directly to your form, keeping all records centralized and secure.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.