About this template
This professional vetting form template is designed to streamline the identity verification and background screening process for new hires, contractors, and partners. Whether you are managing security clearances, verifying independent contractor credentials, or conducting routine compliance checks, this template provides a structured, digital-first approach to collecting sensitive information securely.
By moving away from paper-based documents, you can ensure data consistency and reduce the administrative burden on your HR or operations teams. This form captures essential personal details, residency history, identification documents, and visa status, allowing you to centralize your vetting data in one organized Google Sheet. It is an essential tool for any organization that prioritizes thorough due diligence and efficient onboarding workflows.
Key features
- Capture personal details and residency history in one structured flow.
- Easily collect identification numbers and document references.
- Standardize visa and citizenship status reporting.
- Includes dedicated sections for contractor or employee signatures.
- Fully responsive design for completion on any device.
Use cases
- Onboarding independent contractors for high-security projects.
- Verifying identity and residency for new full-time employees.
- Collecting compliance documentation for government-regulated roles.
- Updating security clearance records for existing staff.
What this form collects
- Full Name (Short answer)Enter your full legal name as it appears on your government-issued ID.
- Date of Birth (Date)Format: DD/MM/YYYY
- Current Residential Address (Paragraph)Please provide your full current street address, including suburb and postcode.
- Nationality (Short answer)Specify your current citizenship status.
- Visa or Work Permit Status (Paragraph)If applicable, please provide your visa type and expiry date.
- Identification Documents (Paragraph)Please list your Passport Number, Driver's License, or other government ID numbers.
- Document Links (Paragraph)Please paste a link to your ID documents (Google Drive, Dropbox, etc.) or describe the documents you have available for verification.
- Declaration of Accuracy (Multiple choice)Do you certify that all information provided is true and accurate to the best of your knowledge?
- Applicant Signature (Short answer)Type your full name as a digital signature.
- Date of Submission (Date)Select today's date.
FAQ
How can I ensure the data collected remains secure?
Google Forms automatically encrypts data in transit and at rest. Ensure you manage access to the resulting Google Sheet by restricting it to authorized personnel only.
Can I add custom questions for specific industry requirements?
Yes. Doc2Form templates are fully editable. You can add, remove, or reorder questions directly within the Google Forms editor to match your specific compliance needs.
How do I handle file uploads for ID documents?
Since Google Forms does not support direct file uploads, use the provided text fields to ask respondents to paste a link to their document (e.g., from Google Drive or Dropbox) or provide a reference number.
Is this form suitable for mobile users?
Yes, Google Forms are natively responsive and provide a seamless experience for applicants filling out the form on smartphones or tablets.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.