About this template
A comprehensive vetting process is essential for verifying personal details, work eligibility, and background credentials for new hires, independent contractors, or badge applicants. This vetting form template streamlines the data collection process by gathering essential applicant details, identification documents, residency history, and visa or citizenship status in a secure, organized manner.
Traditionally, background screening and identity verification involved chasing down paper documents, manual data entry, and fragmented email threads. Doc2Form transforms this workflow into an efficient digital intake experience. Whether you are onboarding independent contractors for marketing campaigns or vetting personnel for secure facilities, this template captures all necessary identification records clearly.
Use this form as part of your standard pre-employment or vendor onboarding procedure. You can easily share the link with candidates or embed it into your secure onboarding portal. All responses populate directly into a connected spreadsheet, giving your compliance or HR team a centralized, searchable record of every verified individual.
Key features
- Collect verified personal details and identification numbers in one step.
- Capture passport, visa, and driver's license documentation securely.
- Standardize contractor and candidate screening across your organization.
- Streamline review with automated timestamping and organized spreadsheet tracking.
Use cases
Onboarding independent contractors and agency freelancers.
Screening candidates for roles requiring security clearances or ID ve…
Screening candidates for roles requiring security clearances or ID verification.
Collecting worker identification and visa status for corporate compli…
Collecting worker identification and visa status for corporate compliance audits.
Processing badge and site-access applications for restricted facilities.
What this form collects
- Full Legal Name (Short answer)Enter your first, middle, and last name as it appears on your government-issued identification.
- Date of Birth (Date)Format: DD/MM/YYYY or select using the calendar picker.
- Place of Birth (Short answer)Enter your suburb/town, state, and country of birth.
- Nationality & Citizenship (Short answer)List your current country of citizenship.
- Current Residential Address (Paragraph)Enter your full current street address, including unit/apartment number, suburb, and postcode.
- Form Submission Date (Date)Select today's date.
- Primary Identification Type (Dropdown)Select the primary government-issued ID you are using for verification.
- Primary Identification Number (Short answer)Enter the ID number or document reference number.
- ID Country of Issue (Short answer)Enter the country that issued your primary identification document.
- Secondary Identification Type (Dropdown)Select a secondary form of ID if applicable.
- Tax File Number or Business Number (Short answer)Enter your applicable tax identification number, ABN, or equivalent business identifier.
- Visa Status (Multiple choice)Are you currently working under a visa or temporary residency permit?
- Visa Number & Expiry Date (Short answer)If applicable, enter your visa grant number and expiry date.
- Identification Document Links (Paragraph)Please paste a link to your scanned ID, passport copy, or VEVO screenshot (Google Drive, Dropbox, etc.) or describe the documents you are providing.
- Information Accuracy Acknowledgment (Multiple choice)Do you certify that all information provided in this vetting form is true, correct, and complete?
- Applicant Electronic Signature (Short answer)Type your full legal name as your electronic signature.
FAQ
What is the primary purpose of a vetting form?
A vetting form is used to collect and verify personal identification, legal status, and background details from potential employees or independent contractors before granting them access or employment.
Can I customize the questions in this template?
Yes. Once you convert this template into a Google Form, you can freely add, remove, or edit any questions to match your organization's specific compliance requirements.
How do applicants attach identification documents?
Because standard file uploads require secure storage permissions, this template includes dedicated fields where applicants can paste secure links to their documents stored in Google Drive, Dropbox, or other cloud storage.
How do I share this vetting form with candidates?
You can share the form instantly by emailing a direct link to the applicant or by embedding the form into your internal onboarding page.
Where is the submitted vetting data stored?
All submissions are automatically organized in a connected Google Sheets spreadsheet, giving your team secure, real-time access to review candidate information.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.