About this template
The Identity Verification Google Form Template is designed to help HR professionals, recruiters, and compliance officers standardize the collection of sensitive identification data. Whether you are onboarding a new hire, vetting a contractor, or performing due diligence for a client, this form ensures you capture all necessary details in a structured, consistent format. By using this template, you minimize manual errors and create a clear paper trail for your records.
This form covers essential data points, including full legal names, residential history, and identification document details. It is built to be clean and professional, helping you maintain trust with candidates while ensuring your organization meets its internal security standards. Once you deploy this form via Doc2Form, you can easily track all submissions within your Google Sheets, allowing for seamless integration into your existing HR workflows.
Key features
- Standardized fields for personal and residential data.
- Clear sections for ID document type and expiration tracking.
- Built-in consent and terms acceptance checkboxes.
- Mobile-friendly design for candidates on the go.
- Direct integration with Google Sheets for easy record-keeping.
Use cases
- New employee onboarding and background checks.
- Contractor and freelancer identity validation.
- Client due diligence for financial services.
- Rental application identity confirmation.
What this form collects
- Full Legal Name (Short answer)Enter your full name as it appears on your government-issued ID.
- Current Residential Address (Paragraph)Please provide your full current street address, city, state, and zip code.
- Permanent Address (Paragraph)If different from your current address, please provide your permanent address.
- Contact Information (Short answer)Please provide your primary phone number and email address.
- Identification Proof Type (Dropdown)Select the type of document you are using for verification.
- ID Proof Expiry Date (Date)Enter the expiration date found on your identification document.
- Upload Link for ID Document (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Witness Full Name (Short answer)If applicable, provide the full name of the person verifying this document.
- Terms and Conditions (Multiple choice)I certify that the information provided is accurate and true to the best of my knowledge.
FAQ
What information should I collect for identity verification?
You should collect full legal name, current and permanent address, contact details, and specific identification document details like passport or driver's license numbers and expiration dates.
Is this form secure for sensitive data?
Google Forms uses industry-standard encryption. However, always ensure you are following your organization's specific data privacy policies when handling sensitive PII (Personally Identifiable Information).
Can I request copies of ID documents?
Google Forms does not support native file uploads. We recommend using a text field to ask the user to provide a link to their document stored in a secure cloud drive.
Who typically uses this form?
HR managers, recruiters, legal teams, and operations managers use this form to verify the identity of new hires, contractors, or clients during the onboarding process.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.