About this template
The Employee Reference Request Google Form template is designed to help HR teams and hiring managers gather consistent, actionable insights about job candidates. By standardizing the reference check process, you eliminate the back-and-forth of email threads and ensure you receive the same critical data points for every applicant, making your final hiring decisions faster and more objective.
This template covers essential employment history, performance ratings, and behavioral competencies. It is built to be professional and easy for referees to complete on any device, ensuring a high response rate. Once submitted, the data is automatically organized in your Google Sheets, allowing you to compare candidate feedback side-by-side and maintain a clean, searchable record of your hiring pipeline.
Key features
- Standardized rating scale for core competencies
- Mobile-friendly design for busy referees
- Automated data collection into Google Sheets
- Includes professional conduct and re-hire status fields
- Easy to share via email or direct link
Use cases
- Verifying employment history for new hires
- Assessing candidate soft skills and team fit
- Conducting background checks for sensitive roles
- Standardizing reference feedback for large-scale hiring
What this form collects
- Candidate Full Name (Short answer)The name of the individual you are providing a reference for.
- Your Full Name (Short answer)Your first and last name.
- Your Current Position (Short answer)Your job title at the time you worked with the candidate.
- Relationship to Candidate (Multiple choice)How did you work together?
- Overall Performance (Linear scale)How would you rate the candidate's general work quality?
- Communication Skills (Linear scale)Ability to convey ideas clearly and work with others.
- Reliability and Timekeeping (Linear scale)Consistency in attendance and meeting deadlines.
- Would you re-employ this individual? (Multiple choice)Based on your experience, would you hire this person again?
- Additional Comments (Paragraph)Please share any further insights regarding the candidate's strengths or areas for development.
FAQ
How do I share this form with a referee?
Simply click the 'Send' button in your Google Form, copy the link, and email it directly to the referee listed on the candidate's application.
Can I customize the questions?
Yes. Once you copy this template to your Google Drive, you can add, remove, or edit any questions to better suit your company's specific requirements.
Where does the reference data go?
All responses are saved directly to your Google Form dashboard and can be linked to a Google Sheet for easy sorting and analysis.
Is this form mobile-friendly?
Yes, Google Forms are natively responsive, meaning referees can provide their feedback from their smartphone, tablet, or desktop computer.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.