About this template
Streamline your hiring workflow and make informed hiring decisions with this Employee Reference Form template. Designed for human resources professionals, recruiters, and hiring managers, this form collects structured feedback from a candidate's previous employers, supervisors, or professional references.
The template captures vital employment details, including dates of employment, job title, and reason for leaving. It also includes targeted rating scales and open-ended commentary fields covering general conduct, timekeeping, communication skills, overall performance, and re-hire eligibility. By standardizing the reference check process, your team can easily compare feedback across candidates and maintain organized documentation.
With Doc2Form, you can instantly turn this template into a live Google Form, share it directly via link with referees, and manage all responses seamlessly in Google Sheets. It eliminates the friction of phone tag and scattered email notes, helping your organization hire with confidence.
Key features
- Collect standardized employment details and dates from past employers.
- Evaluate candidate performance, communication, and conduct with clear rating scales.
- Ask key hiring questions such as re-employ status and reason for leaving.
- Organize all reference feedback automatically in a connected Google Sheet.
- Save time during candidate screening and pre-employment vetting.
Use cases
Conducting pre-employment reference checks for corporate job applicants.
Gathering clinical and behavioral evaluations for healthcare and nurs…
Gathering clinical and behavioral evaluations for healthcare and nursing candidates.
Verifying employment history and performance for executive or leaders…
Verifying employment history and performance for executive or leadership searches.
Streamlining vetting procedures for educational and nonprofit staff h…
Streamlining vetting procedures for educational and nonprofit staff hires.
What this form collects
- Reference Request For (Candidate Name) (Short answer)Enter the full name of the candidate who listed you as a reference.
- Your Full Name (Short answer)Enter your first and last name.
- Your Current Position & Title (Short answer)E.g., Engineering Manager, HR Director.
- Company Name (Short answer)Name of the organization where you worked with the candidate.
- Your Email Address (Short answer)We may contact you if we need any clarification on your feedback.
- Your Phone Number (Short answer)Include area code.
- Relationship with Candidate (Multiple choice)How did you work with the candidate?
- Employment Start Date (Date)Approximate date the candidate started at your organization.
- Employment End Date (Date)Approximate date the candidate left your organization (or select today if still employed).
- Candidate's Job Title (Short answer)What was the candidate's title during their time with you?
- Reason for Leaving (Paragraph)E.g., resignation for career growth, relocation, contract end.
- Would you re-employ this candidate? (Multiple choice)If an opportunity arose, would you hire them again?
- General Conduct & Professionalism (Linear scale)Rate the candidate's workplace conduct.
- Timekeeping & Reliability (Linear scale)Rate punctuality and attendance.
- Communication Skills (Linear scale)Rate verbal and written communication abilities.
- Level of Performance & Quality of Work (Linear scale)Rate overall job output and attention to detail.
- Additional Comments & Feedback (Paragraph)Please share any further context regarding the candidate's strengths, development areas, or overall fit.
- Declaration Agreement (Multiple choice)By checking below, you confirm that the information provided is accurate and truthful to the best of your knowledge.
FAQ
How do I send this reference form to a candidate's referee?
Once you convert the template into a Google Form using Doc2Form, simply copy the shareable link and email it directly to the referee listed on the candidate's application.
Can I customize the questions and rating scales?
Yes. Since the form lives in your Google Drive, you have full control to add, edit, or remove any questions, sections, or rating criteria to match your company's hiring standards.
Where are the referee responses stored?
All submissions automatically flow into a Google Sheet linked directly to your form, making it easy for your hiring team to review and collaborate on candidate evaluations.
Is this form mobile-friendly for referees?
Yes. Google Forms are fully responsive, allowing referees to complete the questionnaire quickly and easily from their smartphone, tablet, or desktop computer.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.