About this template
Equipping a new hire shouldn't involve endless email chains and missing spreadsheet rows. This New Employee Equipment Google Form Template simplifies hardware and accessory provisioning by gathering exact specifications before day one. IT and HR teams use this form to collect essential preferences—such as laptop models, operating systems, monitor sizes, keyboard layouts, and shipping details—ensuring every workspace is fully prepared.
Built for modern onboarding workflows, this template eliminates guesswork and reduces administrative overhead. By standardizing the equipment request process, your organization can order assets well in advance, track inventory needs accurately, and maintain a seamless transition for every incoming team member. Whether managing remote staff or preparing physical desks, this form keeps everyone aligned.
With Doc2Form, you can instantly turn this template into a ready-to-use Google Form, customize fields to match your company's hardware catalog, and automatically sync responses to Google Sheets for streamlined asset tracking.
Key features
- Collect laptop, monitor, and peripheral preferences in one step
- Gather shipping addresses and contact details for remote workers
- Standardize hardware provisioning across all departments
- Automate asset tracking by syncing responses directly to Google Sheets
- Fully customizable questions to match your company's approved equipment list
Use cases
- Remote employee hardware provisioning and shipping setup
- Annual hardware refresh cycles for existing staff
- Internal IT requests for specialized accessories or software
- Contractor and freelancer workspace setup
What this form collects
- Full Legal Name (Short answer)Enter your first and last name as it should appear on company records.
- Preferred Name (Short answer)Let us know what name you prefer to go by day-to-day.
- Personal Email Address (Short answer)Provide a non-work email where we can send onboarding updates and tracking information.
- Target Start Date (Date)Select your official start date to help us prioritize shipping timelines.
- Employment Type (Multiple choice)Choose your employment classification.
- Work Arrangement (Multiple choice)Will you be working primarily remotely or from a physical office location?
- Shipping Address (Paragraph)If working remotely, enter the street address where your equipment should be shipped.
- Laptop Preference (Dropdown)Select your preferred operating system and model based on your role requirements.
- Keyboard Layout Preference (Multiple choice)Choose your preferred keyboard style.
- Mouse Preference (Multiple choice)Select your preferred pointing device.
- External Monitor Requirement (Multiple choice)Do you need an external monitor included in your equipment setup?
- Additional Peripherals & Accessories (Checkboxes)Select any additional items you may need for your workstation setup.
- ID Badge Photo Upload (Paragraph)Please paste a link to a professional headshot (Google Drive, Dropbox, etc.) to be used for your employee ID badge, or describe your preference.
- Special Accessibility or Ergonomic Requests (Paragraph)Let us know if you require any specialized ergonomic equipment or accessibility accommodations.
FAQ
How do I use this equipment request template?
Simply click to convert this template into a Google Form using Doc2Form. Once opened in your Google account, you can customize the hardware options, add your company branding, and share the link with incoming hires.
Can I collect employee photo IDs or documents?
Yes. While Google Forms doesn't support direct file uploads from anonymous users without sign-in, you can include a file upload field or ask respondents to paste a link to their document storage.
Where are form submissions stored?
All responses are automatically saved in a Google Sheet connected to your Google Form, making it easy for your IT or HR team to filter and track equipment orders.
Can I edit the hardware options on this form?
Absolutely. You have full control in Google Forms to add, remove, or modify drop-down choices and checkboxes to match your company's current inventory and approved vendor list.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.