About this template
A New User Request Form is essential for IT departments, HR teams, and system administrators to manage and provision software access for incoming employees. This template streamlines the entire onboarding process by collecting critical details such as required system accounts, permission levels, team titles, and project access justification.
Using Doc2Form, you can instantly turn this structured layout into a live Google Form, ready to distribute to hiring managers and department leads. It ensures every account setup request is documented clearly, reducing security oversights and eliminating messy email threads.
Collecting these requests in one centralized Google Sheet allows IT administrators to track pending setups, verify permissions, and provision tools efficiently before the new hire's first day.
Key features
- Streamline account provisioning and IT access requests
- Collect detailed role, team, and permission requirements
- Maintain clear audit trails for security and compliance
- Centralize new hire IT requests directly into Google Sheets
- Easily shareable with hiring managers and department leads
Use cases
- Onboarding new software engineers and developers
- Provisioning email and workspace accounts for corporate hires
- Granting specialized database and server permissions
- Managing contractor and temporary staff system access
What this form collects
- Requester Full Name (Short answer)Enter your first and last name.
- Requester Email (Short answer)Enter your work email address where status updates will be sent.
- New User Full Name (Short answer)Enter the first and last name of the new employee.
- Username Preference (Short answer)Suggested username format: firstname.lastname or similar.
- Team and Job Title (Short answer)Specify the department and exact job title for the new user.
- Mobile Number (Short answer)Enter the phone number for 2FA or emergency contact purposes.
- Account Request Type (Multiple choice)Select the primary nature of this request.
- Company Domain (Dropdown)Select the primary network domain for the user.
- Active Directory Support Requests (Checkboxes)Select any additional directory groups or distribution lists needed.
- Domain Administrator Rights Status (Multiple choice)Does this user require elevated admin privileges?
- Additional Software Groups (Paragraph)Specify any third-party tools or SaaS platforms required (e.g., Slack, Jira, GitHub).
- Project Access Justification (Paragraph)Provide business context or ticket reference explaining why these permissions are necessary.
- Required Access Start Date (Date)Enter the date by which these accounts must be provisioned.
FAQ
Why is a new user request form used?
It streamlines the process of requesting and approving access to company systems, software, and databases for new employees.
Who should fill out this form?
Typically, hiring managers, HR personnel, or department leads submit this form on behalf of incoming staff members.
Can I customize the requested systems and software options?
Yes! Once you convert this template into Google Forms, you can fully edit the dropdowns and checkboxes to match your company's specific tech stack.
How does Doc2Form help me set this up?
Doc2Form instantly generates a fully editable Google Form from this template, saving you the hassle of building questions manually.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.