About this template
Managing technology provisioning for new hires and role changes requires a structured approach to maintain security and operational readiness. This IT Access Request Google Form template helps organizations centralize and track requests for system permissions, hardware, software licenses, and building access.
Designed for HR personnel, department managers, and IT administrators, the form collects essential employee details, exact start dates, required hardware setups, and specific access levels needed for daily operations. By standardizing the intake process, your IT team can eliminate scattered email threads, reduce configuration errors, and maintain a clear audit trail of software and equipment allocations.
Doc2Form makes it easy to deploy, customize, and share this form instantly. Whether you are onboarding a remote contractor or equipping a new department, this template provides a reliable foundation for efficient internal IT operations.
Key features
- Collect detailed hardware and software requirements in a single submission
- Streamline new hire IT provisioning across departments
- Standardize supervisor approvals and access level assignments
- Maintain clear audit trails for company equipment and system permissions
Use cases
- New employee technology onboarding and desk setup
- Mid-career department transfers requiring specialized software access
- Remote worker hardware and cell phone stipend requests
- Contractor temporary network and building access requests
What this form collects
- Full Name (Short answer)Enter the first and last name of the employee requiring access.
- Employee Start Date (Date)Select the date when access or equipment is needed.
- Contact Number (Short answer)Enter a primary phone number where the employee can be reached.
- Job Title (Short answer)Enter the employee's official job title.
- Department (Dropdown)Select the department this employee belongs to.
- Supervisor Name (Short answer)Enter the full name of the employee's direct supervisor or manager.
- Office Setting (Multiple choice)Indicate the primary working environment for this employee.
- Head Office Location / Desk Location (Short answer)Specify the office building, floor, or desk number if applicable.
- Hardware Needed (Checkboxes)Select all hardware equipment required for this employee.
- Computer Access Level (Multiple choice)Select the appropriate system permission tier.
- Building Access (Multiple choice)Does this employee require physical keycard or badge access to office facilities?
- Similar To Other User (Short answer)If this user requires access permissions identical to an existing employee, enter their name here.
- Notes / Other Requirements (Paragraph)Provide any additional software licenses, specific application access, or special instructions.
FAQ
Who should fill out this IT access request form?
Typically, the hiring manager, department supervisor, or the new employee themselves submits this form to notify the IT department of upcoming resource requirements.
Can I customize the list of hardware and software options?
Yes. Once you load this template into Doc2Form as a Google Form, you can easily edit, add, or remove options to match your organization's specific tech stack and inventory.
How does this help maintain security protocols?
By requiring supervisor sign-off and documenting every requested permission, your IT team ensures that only authorized personnel gain access to sensitive internal systems.
Can I use this for remote employees?
Absolutely. The form includes options for remote settings, hardware shipping addresses, and mobile plan reimbursements.
How do I get started with this template?
Simply use Doc2Form to instantly convert and import this template directly into your Google Drive as a ready-to-use Google Form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.