About this template
The New Employee Equipment Request Form is an essential tool for HR and IT departments to ensure new hires have the tools they need on day one. By standardizing the equipment procurement process, you eliminate back-and-forth emails and ensure that every employee receives the correct hardware, peripherals, and access permissions required for their specific role.
This template is designed to capture critical information including laptop preferences, accessory requirements, and necessary documentation. Using Doc2Form, you can easily deploy this form to your new hires, automatically routing responses to your IT inventory team. This proactive approach reduces setup delays, improves the new hire experience, and keeps your internal asset tracking accurate and up-to-date.
Key features
- Standardize hardware requests for all new hires.
- Easily collect peripheral preferences like mice and keyboards.
- Securely gather employee identification photos for badges.
- Automate the transition from onboarding to IT provisioning.
- Mobile-friendly design for easy completion on any device.
Use cases
- Remote employee hardware provisioning.
- In-office workstation setup and configuration.
- Department-specific software and access requests.
- Tracking serial numbers and asset tags for inventory.
What this form collects
- Full Name (Short answer)Please enter your full legal name.
- Preferred Name (Short answer)How would you like to be addressed in the office?
- Department (Dropdown)Select your assigned department.
- Laptop Preference (Multiple choice)Select the primary workstation hardware you require.
- Peripherals (Checkboxes)Select your preferred accessories.
- Employee Badge Photo (Paragraph)Please upload your photo to a secure folder (Google Drive/Dropbox) and paste the shareable link here.
- Additional Requirements (Paragraph)List any specific software, adapters, or ergonomic equipment you need.
FAQ
How do I track the equipment after the form is submitted?
Google Forms automatically saves all responses to a linked Google Sheet, which you can use to track inventory status and assignment dates.
Can I add custom fields for specific software licenses?
Yes, you can easily edit the form to include checkboxes or dropdowns for specific software packages or access levels required by the new hire.
Is this form suitable for remote employees?
Absolutely. It is an excellent way to collect shipping addresses and hardware needs from remote staff before their start date.
How do I handle the badge photo upload?
Since Google Forms does not support direct file uploads from anonymous users, we recommend using a text field for the employee to paste a link to their photo in your company's secure cloud storage.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.