About this template
Managing supplier relationships effectively requires consistent, objective data on performance, product quality, and delivery reliability. This Vendor Evaluation Form template provides businesses with a structured way to assess third-party vendors, suppliers, and contractors. Whether conducting annual reviews or vetting ongoing partnerships, this form captures critical performance metrics.
The template collects comprehensive details including delivery punctuality, product and service quality, cost competitiveness, technical support responsiveness, and adherence to commitments. By standardizing your review process, procurement teams and business owners can quickly identify top-performing partners and address service gaps before they impact operations.
Built for seamless integration, this Google Form template can be customized to match your specific evaluation criteria and distributed instantly to stakeholders or internal teams involved in vendor management.
Key features
- Standardize supplier reviews with clear rating criteria.
- Evaluate delivery timeliness, quality, and cost control.
- Capture qualitative feedback alongside quantitative scores.
- Streamline annual contractor and vendor assessments.
Use cases
- Annual supplier performance reviews and audits.
- Post-project evaluations for construction and IT contractors.
- Procurement team reviews before contract renewals.
What this form collects
- Company Name (Short answer)Enter the official business name of the vendor being evaluated.
- Company Address (Short answer)Provide the primary business address or headquarters location.
- Company Phone Number (Short answer)Enter the primary contact number for the vendor.
- Number of Employees (Dropdown)Select the approximate company size of the vendor.
- Delivery on Time (Linear scale)Rate how consistently the vendor meets agreed-upon delivery schedules.
- Quality of Products (Linear scale)Rate the reliability, durability, and standard of goods provided.
- Quality of Service (Linear scale)Rate the professionalism, communication, and overall service delivery.
- Cost Control (Linear scale)Rate the vendor's pricing competitiveness and invoice accuracy.
- Technical Support (Linear scale)Rate the responsiveness and effectiveness of technical assistance.
- Keep Promises (Linear scale)Rate how reliably the vendor fulfills agreements, contracts, and commitments.
- Additional Notes (Paragraph)Share any extra context, specific highlights, or areas for improvement.
- Evaluated By (Short answer)Enter your full name and job title.
- Evaluation Date (Date)Select today's date.
- Signature (Short answer)Please paste a link to your digital signature or type your full legal name to verify this evaluation.
FAQ
How can I customize this vendor evaluation form?
Once you copy the template to your Google Drive, you can easily add, remove, or edit questions using the Google Forms editor to fit your specific criteria.
Who should fill out this evaluation form?
Typically, internal project managers, department heads, or procurement specialists who interact directly with the vendor complete the assessment.
Can I use this form for contractors as well as product suppliers?
Yes, the template includes flexible categories that apply equally to service providers, contractors, and physical goods suppliers.
Where are the evaluation responses stored?
All submissions are saved securely in a connected Google Sheets spreadsheet for easy analysis, scoring, and historical tracking.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.