About this template
Organizing a Vacation Bible School (VBS) requires careful coordination, from tracking camper details and emergency contacts to managing critical medical information and dietary requirements. This Vacation Bible School Signup Google Form Template streamlines the entire enrollment process for church administrators, program coordinators, and volunteers. Instead of managing messy paper forms or disjointed spreadsheets, organizers can capture all necessary participant data in one organized place.
The form collects vital information including child details, grade levels, church affiliation, authorized pickup persons, and emergency contacts. It also includes dedicated sections for crucial health and safety details, such as allergies, medical conditions, and EpiPen requirements, ensuring staff are fully prepared. Built-in consent fields cover media releases and parental permissions.
Using Doc2Form, you can instantly turn this template into a live Google Form, share it with families via email or your church website, and automatically route responses into a structured Google Sheet for effortless roster management.
Key features
- Capture complete camper and parent contact information in one submission
- Collect critical medical notes, allergy alerts, and emergency contact details
- Designate authorized pickup persons for enhanced child safety
- Include built-in photo and media release permissions
- Instantly organize all family registrations in a connected Google Sheet
Use cases
- Summer Vacation Bible School (VBS) weeklong program registration
- Church youth group seasonal retreats and weekend day camps
- Community youth Bible study classes and after-school programs
What this form collects
- Child's Full Name (Short answer)Enter your child's first and last name.
- Child's Age (Short answer)Age as of the start of the program.
- Gender (Multiple choice)Select your child's gender.
- Grade Level Entering Fall (Dropdown)Select the grade your child will be entering in the upcoming school year.
- Home Address (Paragraph)Enter your street address, city, state, and ZIP code.
- Home Phone Number (Short answer)Primary contact number for the household.
- Church Affiliation Name (Short answer)Name of the church your family attends, if applicable.
- Allergy Status (Multiple choice)Does your child have any known allergies?
- Child Allergies Details (Paragraph)If yes, please list all food, medication, or environmental allergies.
- EpiPen Carry Status (Multiple choice)Does your child require an EpiPen?
- Medical Condition Status (Multiple choice)Does your child have any medical conditions or special needs we should be aware of?
- Medical Condition Details (Paragraph)Please describe any medical conditions, dietary restrictions, or special assistance needed.
- Emergency Contact 1 Full Name (Short answer)Name of primary emergency contact (other than parent/guardian if possible).
- Emergency Contact 1 Relationship (Short answer)Relationship to the child (e.g., Grandparent, Aunt, Family Friend).
- Emergency Contact 1 Phone Number (Short answer)Best phone number to reach this contact during program hours.
- Pickup Person 1 Full Name (Short answer)Authorized individual allowed to pick up the child.
- Pickup Person 1 Relationship (Short answer)Relationship to child.
- Pickup Person 2 Full Name (Short answer)Additional authorized individual (optional).
- Pickup Person 2 Relationship (Short answer)Relationship to child.
- Media Release Status (Multiple choice)Do you grant permission for photographs or video of your child taken during VBS to be used in church publications or social media?
- Parent/Guardian Signature (Short answer)Type your full legal name here to serve as your digital signature and agreement to program policies.
- Date Signed (Date)Today's date.
FAQ
How do I use this template with Doc2Form?
With Doc2Form, you can instantly convert this template into a fully functioning Google Form with a single click, ready to share with parents and guardians.
Can I customize the questions on this form?
Yes! Once the template is loaded into your Google Forms account, you can add, remove, or edit any questions to fit your specific church program.
Where do the form responses go?
All submissions are automatically saved to your Google Drive, and you can link the form to a Google Sheet to view and sort registrations in real time.
Is this VBS registration template free to use?
Yes, this template is completely free to copy, customize, and deploy for your church or organization.
How do I collect emergency medical details securely?
The template includes dedicated text fields for allergies, medical conditions, and emergency phone numbers so you have vital information accessible when needed.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.