About this template
Organizing a Vacation Bible School (VBS) requires careful planning, accurate attendance records, and thorough safety information. This Vacation Bible School Registration Form template helps churches and faith-based organizations efficiently collect all necessary participant details in one organized place.
The form gathers essential information including child details, grade levels, home church affiliation, guardian contacts, authorized pickup persons, and vital medical considerations such as allergies or Epi-Pen requirements. By centralizing this data, program coordinators can ensure proper supervision, dietary and medical preparedness, and seamless communication with families.
With Doc2Form, you can instantly turn this structured layout into a live Google Form ready to share with parents and guardians. Eliminate the hassle of paper sign-ups and disorganized emails. Review submissions effortlessly in Google Sheets, coordinate group placements, and keep your VBS program running smoothly from the first day of registration to the final closing ceremony.
Key features
- Collect participant details, grade levels, and emergency contacts instantly.
- Track crucial medical information, allergies, and Epi-Pen requirements.
- Record photo and video release permissions with clear digital consent.
- Manage authorized alternate guardians for secure child pickup.
- Organize responses directly in Google Sheets for effortless planning.
Use cases
- Annual summer Vacation Bible School (VBS) church programs.
- Youth ministry day camps and seasonal workshops.
- Faith-based community outreach events for children and families.
What this form collects
- Child's Full Name (Short answer)Enter the child's first, middle, and last name.
- Child's Date of Birth (Date)Select the child's birth date.
- Gender (Multiple choice)Select the child's gender for group organization.
- Grade Completed By End of School Year (Dropdown)Select the grade the child just completed.
- Home Address (Paragraph)Enter your street address, city, state, and ZIP code.
- Home Church (if applicable) (Short answer)Let us know if your family regularly attends a specific church.
- Primary Guardian Full Name (Short answer)Enter the name of the primary parent or legal guardian.
- Primary Guardian Relationship (Short answer)E.g., Mother, Father, Legal Guardian, Grandparent.
- Primary Guardian Phone Number (Short answer)Enter the best phone number to reach you during program hours.
- Primary Guardian Email Address (Short answer)Where should we send confirmation details and updates?
- Alternate Emergency Contact & Pickup Person (Paragraph)Provide the name and phone number of someone authorized to pick up your child if you are unavailable.
- Allergies (Paragraph)List any food, drug, or environmental allergies your child has.
- Does your child require an Epi-Pen? (Multiple choice)Select yes if your child carries or requires an Epi-Pen.
- Medical Concerns or Special Needs (Paragraph)Describe any medical conditions, physical limitations, or special needs we should be aware of.
- Requested Same-Class Children (Short answer)If your child would like to be placed in the same group as a friend, list their names here.
- Photo and Video Permission (Multiple choice)Do you grant permission for your child's photograph or video to be used in church media and promotional materials?
- Parent/Guardian Signature (Short answer)By typing your full name here, you confirm that the information provided is accurate and that you consent to your child's participation.
FAQ
How do I share this VBS registration form with parents?
Once your template is converted into a Google Form via Doc2Form, you can share it via email, embed it on your church website, or post the link on social media.
Can I customize the questions on this form?
Yes! Because the template lives in your Google Drive, you can easily add, remove, or edit any questions to fit your specific church program.
Where are the submitted registrations saved?
All form responses are automatically collected in a linked Google Sheet, making it simple to track headcounts, emergency contacts, and medical notes.
Is this VBS registration form mobile-friendly?
Yes, Google Forms automatically adapt to mobile phones, tablets, and desktop computers, making it easy for parents to register on the go.
How do I handle photo release permissions?
The form includes a dedicated consent question so parents can easily opt in or out of photography and video recording for church promotional materials.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.