About this template
Organizing a Vacation Bible School (VBS) requires careful planning, especially when it comes to keeping track of participating children, emergency contacts, and vital health information. This In-Person Vacation Bible School Registration Form template streamlines the enrollment process for church administrators, youth pastors, and event coordinators. It captures essential participant data including child personal details, grade levels, parent or guardian contact information, and critical medical histories such as allergies or ongoing medications.
Designed with safety and organization in mind, the form also includes dedicated sections for media release permissions and emergency medical authorizations. By collecting structured data ahead of time, ministry leaders can adequately prepare supplies, assign age-appropriate groups, and ensure all safeguarding protocols are met before the first day of camp. Transitioning this paper or complex workflow into Doc2Form allows your team to manage submissions effortlessly and securely right inside your Google Drive ecosystem.
Key features
- Collect participant demographics and emergency contacts in one submission
- Gather allergy and medical condition details for participant safety
- Include media release and liability waiver acknowledgments
- Organized multi-section layout for a smooth parent experience
- Instantly synced to Google Sheets for seamless attendance tracking
Use cases
- Annual summer Vacation Bible School (VBS) programs
- Church youth group weekend retreats and day camps
- Community holiday Bible clubs and faith-based workshops
- After-school religious education class registrations
What this form collects
- Parent / Guardian Full Name (Short answer)Enter the first and last name of the primary adult registering the child.
- Relationship to Child (Short answer)e.g., Mother, Father, Legal Guardian, Grandparent
- Phone Number (Short answer)Enter the best phone number to reach you during program hours.
- Email Address (Short answer)We will send your registration confirmation and important updates here.
- Home Address (Paragraph)Street address, city, state, and ZIP code.
- Child's Full Name (Short answer)First and last name.
- Child's Date of Birth (Date)Format: MM/DD/YYYY
- Age (Short answer)Age as of the start date of the program.
- Gender (Multiple choice)Select the appropriate option.
- Current Grade Level (Dropdown)Grade the child is currently completing.
- Known Allergies (Paragraph)List any food, drug, or environmental allergies (e.g., peanuts, bee stings). Type 'None' if applicable.
- Medications (Paragraph)List any prescription or over-the-counter medications the child takes regularly.
- Medical Conditions or Special Needs (Paragraph)Describe any physical, emotional, or medical conditions our team should be aware of.
- Medical Document / Care Plan Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe any specialized medical care plans if applicable.
- Media Release Permission (Multiple choice)Do you grant permission for photographs or video of your child to be used in church newsletters, websites, or social media?
- Parent / Guardian Electronic Signature (Short answer)By typing your full legal name here, you confirm that all information provided is accurate and that you consent to your child's participation.
- Date Signed (Date)Today's date.
FAQ
How do I customize this VBS registration form template?
Once you bring this template into Google Forms via Doc2Form, you can easily add custom questions, adjust grade ranges, or update schedule details to match your church's specific program.
Can parents register multiple children using one form?
By default, the form is set up for one child per submission to ensure accurate medical and emergency records, but you can duplicate the child details section if you prefer multi-child entries.
Where are the registration responses stored?
All submissions are automatically saved in Google Forms and can be linked to a Google Spreadsheet for real-time tracking, sorting, and printing by your staff.
How do I collect emergency medical documentation?
You can use the file upload link field to invite parents to provide links to digital immunization records, care plans, or signed authorization forms stored in their personal cloud storage.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.