About this template
Conducting thorough background evaluations is a critical step in hiring the right talent. This Telephone Reference Check template helps hiring managers, recruiters, and HR professionals systematically record feedback from previous employers and supervisors. Instead of scribbling disorganized notes during a phone call, use this structured Google Form to capture standardized insights about a candidate's past job performance, professional strengths, reliability, and eligibility for rehire.
Designed to streamline the post-interview evaluation process, this template ensures every candidate is assessed consistently against key professional metrics. The form covers essential details including working relationships, tenure, performance ratings, and qualitative feedback from referees. By centralizing these records, hiring teams can easily share evaluation notes with stakeholders, speed up hiring decisions, and make more confident offers.
With Doc2Form, deploying this reference check template takes seconds. Customize any question to match your organization's hiring standards, share a link directly with your interviewing team or hiring managers, and collect all feedback securely in your Google Drive workspace.
Key features
- Standardize reference feedback across multiple hiring managers and recruiters.
- Capture structured performance ratings and rehire status instantly.
- Record working relationships and employment dates accurately.
- Organize candidate feedback directly in your Google Drive.
- Easily share completed reference notes with hiring team stakeholders.
Use cases
Recruitment agencies vetting multiple candidates for corporate clients.
Internal HR teams conducting final background screens before making a…
Internal HR teams conducting final background screens before making a job offer.
Hiring managers verifying past technical and interpersonal performance.
Startup founders conducting their own candidate due diligence.
What this form collects
- Candidate Full Name (Short answer)Enter the first and last name of the job applicant you are evaluating.
- Position Applied For (Short answer)Specify the role the candidate is currently pursuing within your company.
- Reference Contact Name (Short answer)Enter the full name and job title of the person providing the reference.
- Reference Phone Number (Short answer)Include area code for the reference's direct phone number.
- Reference Email Address (Short answer)Provide a valid email address for verification or follow-up.
- Length of Time Known (Short answer)Specify how long the reference has known the candidate (e.g., 3 years, 6 months).
- Working Relationship Capacity (Dropdown)Describe how the reference worked with the candidate.
- Overall Performance Rating (Linear scale)Rate the candidate's overall work performance compared to other peers in similar roles.
- Would you rehire this candidate? (Multiple choice)Indicate whether the previous employer would welcome the candidate back.
- Additional Comments and Feedback (Paragraph)Summarize key takeaways regarding the candidate's strengths, areas for improvement, work ethic, and communication skills.
FAQ
How do I use this telephone reference check template?
Simply click the template link to copy it directly into your Google Drive as a fully editable Google Form. You can then customize questions or start collecting reference notes immediately.
Can I customize the questions on this form?
Yes! Because the template lives in your Google account, you can add, remove, or modify any questions to match your company's specific screening criteria.
Where are the completed reference check responses stored?
All responses are automatically saved in a Google Sheets spreadsheet linked directly to your Google Form, making it easy to review and compare candidate feedback.
Is this reference check template free to use?
Yes, this template is completely free to copy, use, and share with your hiring team via Doc2Form.
How do I share this form with my team?
You can share the standard Google Form link with your recruiters or hiring managers so they can fill it out in real-time while on the phone with a reference.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.