About this template
Streamline your hiring workflow and make confident hiring decisions with this Employee Reference Check Google Form template. Designed for HR professionals, recruiters, and hiring managers, this form makes it easy to gather detailed feedback from a candidate’s previous employers, supervisors, or professional references.
Instead of playing phone tag or chasing down vague email replies, send a structured digital questionnaire that captures essential performance metrics, reliability ratings, and specific competency assessments. The form collects key details about the candidate's former role, dates of employment, strengths, areas for improvement, and whether they would be welcomed back for rehire.
Using Doc2Form to deploy this reference check ensures that all candidate evaluations are standardized, stored securely, and easily shared with your hiring panel. Save time, reduce hiring bias, and maintain a consistent vetting process for every open position at your organization.
Key features
- Standardize reference questions across all hiring managers
- Collect detailed performance and character ratings quickly
- Gather dates of employment and rehire eligibility securely
- Access responses instantly in a centralized spreadsheet
- Eliminate phone tag with a convenient digital questionnaire
Use cases
Vetting final-round job candidates before extending an official offer
Collecting standardized feedback from past supervisors and managers
Conducting remote reference checks for distributed hiring teams
Maintaining organized candidate evaluation records for compliance and…
Maintaining organized candidate evaluation records for compliance and audit trails
What this form collects
- Reference Provider Full Name (Short answer)Enter your first and last name.
- Reference Provider Title and Company (Short answer)Your current job title and organization name.
- Reference Provider Email Address (Short answer)We will use this only if we need to clarify any of your responses.
- Candidate Full Name (Short answer)The name of the individual you are providing a reference for.
- Candidate's Job Title while at your company (Short answer)The title held by the candidate during their tenure with you.
- Dates of Employment (Short answer)Approximate start and end dates (Month/Year to Month/Year).
- What was your professional relationship to the candidate? (Dropdown)Select the option that best describes how you worked together.
- Overall Job Performance (Linear scale)Rate the candidate's overall quality of work and contribution.
- Reliability and Punctuality (Linear scale)Rate the candidate's attendance, dependability, and adherence to schedules.
- Communication and Teamwork (Linear scale)Rate how well the candidate communicated and collaborated with peers and leadership.
- What would you consider to be the candidate's greatest professional strengths? (Paragraph)Share specific skills, traits, or achievements that stood out.
- Are there any areas where the candidate could improve or grow professionally? (Paragraph)Constructive feedback helps us support their onboarding and professional development.
- Would you rehire this candidate if the opportunity arose? (Multiple choice)Choose the statement that best reflects your willingness to work with them again.
- Additional Comments (Paragraph)Please share any other context, feedback, or details you feel would be helpful.
FAQ
Who should fill out this reference check form?
Typically, the candidate's former supervisor, manager, or HR representative fills out this form to provide professional feedback on their past performance.
Can I customize the questions for specific job levels?
Yes, you can easily add, remove, or modify any questions to fit technical, executive, or entry-level positions.
How do I share this form with a candidate's reference?
Simply copy the shareable link to the Google Form and email it directly to the reference contact for quick completion.
Where are the reference responses stored?
All submissions automatically populate a secure Google Sheet connected to the form, keeping your hiring records organized in one place.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.