About this template
A Swag Order Form is essential for distributing branded apparel, promotional items, and corporate merchandise to employees, clients, or event attendees. Whether you are outfitting a new hire, preparing for an upcoming industry conference, or sending appreciation gifts to loyal customers, this form streamlines the entire process.
This template captures critical details including recipient contact information, shipping addresses, specific item choices, apparel sizes, and special instructions. By centralizing these requests, team leaders and office administrators can eliminate messy email threads, accurately track quantities, and ensure everyone receives the correct gear in the right size.
Key features
- Collect apparel sizes and item choices in one organized submission.
- Streamline employee onboarding merch distribution.
- Capture complete shipping addresses for hassle-free fulfillment.
- Include special instructions for custom requests or gift notes.
Use cases
Ordering welcome kits and apparel for new employee onboarding.
Distributing promotional merchandise for corporate events and trade sā¦
Distributing promotional merchandise for corporate events and trade shows.
Managing internal company merch drops and team store requests.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)Enter your primary work or contact email for tracking updates.
- Phone Number (Short answer)Include your phone number in case the shipping carrier needs to reach you.
- Shipping Address (Paragraph)Provide the complete street address, city, state, and ZIP code where your swag should be sent.
- Order Date (Date)Select today's date.
- Select Swag Items (Checkboxes)Choose the promotional items you would like to order.
- Apparel Size (Dropdown)Select your size if you ordered apparel (Hoodie or T-Shirt).
- Special Instructions (Paragraph)Note any specific preferences, delivery notes, or questions regarding your order.
- Order Authorized By (Short answer)Enter the name of the manager or department head approving this request, if applicable.
- Signature (Short answer)Please type your full legal name to confirm your order details.
- Date Signed (Date)Confirm the date of authorization.
FAQ
How does Doc2Form help with swag orders?
Doc2Form lets you instantly convert documents or templates into ready-to-use Google Forms, making it simple to collect sizing and shipping details from your team or customers.
Can I customize the items and sizes available?
Yes, once the template is in your Google Forms account, you can easily edit, add, or remove product options, sizes, and color choices to match your current inventory.
Is this template suitable for employee onboarding?
Absolutely. Many HR teams use this form to automatically collect new hire shirt sizes and shipping addresses as part of the onboarding workflow.
How do I view the submitted orders?
All responses are automatically saved in a linked Google Sheet, giving you a clean spreadsheet to calculate total quantities and manage fulfillment.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.