About this template
Streamline your logistics workflow with a professional Shipping Request Form designed to capture every essential detail from your clients upfront. Whether you operate a courier service, a manufacturing enterprise, or an e-commerce fulfillment center, keeping track of shipment specifications is critical to preventing delays and costly errors.
This ready-to-use template collects all necessary data points in a single organized submission, including shipper and consignee contact details, item descriptions, dimensions, weight, load types, truck specifications, and special handling instructions. By standardizing the intake process, your dispatch and operations teams can quickly review requirements, schedule appointments, and assign carriers without messy back-and-forth emails.
Doc2Form makes it effortless to deploy this template directly to your Google Drive. Share a simple link with your clients or embed the form right on your website to start receiving structured shipping orders instantly.
Key features
- Capture complete shipper and consignee contact details in one submission
- Specify cargo dimensions, weight, and load types like FTL or LTL
- Include dedicated fields for special handling instructions and appointment details
- Attach relevant documents or bill of lading links easily
- Organize all incoming freight requests automatically in Google Sheets
Use cases
- B2B freight forwarding and cargo dispatch coordination
- E-commerce warehouse inventory outbound requests
- Construction site equipment and material transport scheduling
- Local courier pickup orders for retail and wholesale businesses
What this form collects
- Shipper Full Name or Company (Short answer)Enter the name of the individual or company sending the shipment.
- Shipper Email Address (Short answer)We will send confirmation and tracking updates to this address.
- Shipper Phone Number (Short answer)Provide a direct contact number for pickup coordination.
- Shipper Pickup Address (Paragraph)Enter the complete street address, city, state, and zip code where the item is located.
- Consignee (Recipient) Name (Short answer)Enter the name of the person or business receiving the shipment.
- Consignee Email and Phone (Short answer)Provide contact details for delivery notification.
- Consignee Delivery Address (Paragraph)Enter the final destination address for the cargo.
- Description of Items to Ship (Paragraph)Provide a clear breakdown of the goods being transported.
- Load Type (Multiple choice)Select whether this shipment requires a full truckload or less-than-truckload service.
- Truck Type Required (Dropdown)Choose the equipment category needed for your freight.
- Dimensions and Weight (Short answer)Enter approximate dimensions (Length x Width x Height) and total weight in lbs or kgs.
- Requested Shipment Date and Time (Date)When would you like this shipment picked up?
- Special Instructions or Handling Requirements (Paragraph)Note any hazardous materials, fragile goods, liftgate requirements, or gate codes.
- Supporting Documents or Photos (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
How do I use this Shipping Request Form template?
Simply click to open and copy the template directly into your Google Drive using Doc2Form. You can then customize any fields, add your company branding, and share the link with your clients.
Can clients attach files like bills of lading or packing lists?
Yes. The form includes a dedicated upload section where clients can paste links to cloud-stored documents or describe the paperwork attached to their shipment.
Where do the shipping requests go after submission?
All form responses are automatically compiled in a connected Google Sheet, making it easy for your logistics and dispatch team to review and process orders in real time.
Can I modify the questions to match our specific fleet capabilities?
Absolutely. You have full ownership of the Google Form copy, allowing you to add, remove, or edit truck types, weight limits, and service options as needed.
Is this shipping request template free?
Yes, this template is entirely free to use, copy, and customize for your business operations.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.