About this template
Streamline dispatching and freight coordination with this Courier Load Information Request Google Form template. Designed specifically for shipping companies, freight brokers, and independent couriers, this form captures all essential cargo data before your drivers hit the road. It collects complete pickup and delivery addresses, precise scheduling dates, equipment requirements such as truck types and trailer sizes, and exact shipment dimensions, weight, and pallet counts.
Whether you are moving standard commercial cargo, high-value items, or hazardous materials, having accurate load data upfront prevents costly delays and equipment mismatches. Use Doc2Form to instantly convert and customize this template for your dispatch operations, allowing clients or internal departments to submit clear, structured freight requests. Eliminate back-and-forth phone calls and ensure your logistics team is fully prepared for every dispatch.
Key features
- Collect detailed pickup and delivery specifications in one submission.
- Specify exact cargo dimensions, weight, and pallet counts.
- Identify special requirements like hazardous materials or liftgate needs.
- Track truck type and trailer size preferences for accurate dispatching.
- Easily shareable with clients via link, email, or website embedding.
Use cases
- Freight brokers gathering load specs from manufacturing clients.
- Courier services scheduling urgent same-day corporate deliveries.
- Warehouse managers requesting outbound shipping documentation.
- Logistics coordinators assessing heavy or oversized cargo requirements.
What this form collects
- Company Name (Short answer)Enter the name of your organization or business.
- Contact Person Full Name (Short answer)Enter the first and last name of the primary contact for this shipment.
- Email Address (Short answer)Where should we send dispatch confirmations and updates?
- Phone Number (Short answer)Provide a direct phone number for urgent questions regarding the load.
- Pickup Address (Paragraph)Enter the complete street address, city, state, and ZIP code for cargo loading.
- Pickup Date (Date)Select the scheduled date for cargo pickup.
- Pickup Location Requirements (Paragraph)Note any special access needs such as loading docks, low clearance, or appointment requirements.
- Consignee / Delivery Address (Paragraph)Enter the complete destination address for the shipment.
- Delivery Date (Date)Select the required delivery date.
- Delivery Location Requirements (Paragraph)Note any unloading restrictions, liftgate requirements, or delivery time windows.
- Truck Type Required (Dropdown)Select the type of vehicle needed for this load.
- Trailer Size (Short answer)Specify trailer length or size requirements if applicable.
- Dimensions (Length x Width x Height) (Short answer)Provide the overall dimensions of the cargo or palletized items.
- Total Weight (Short answer)Enter the total weight including pallets (specify lbs or kg).
- Commodity Description (Short answer)Briefly describe what is being shipped.
- Pieces or Pallet Count (Short answer)Enter the total number of individual pieces and/or pallets.
- Declared Value (Short answer)State the financial value of the shipment for insurance purposes.
- Hazardous Material Status (Multiple choice)Does this shipment contain hazardous materials or dangerous goods?
- Shipment Notes & Special Instructions (Paragraph)Include any additional handling instructions, contact notes, or security requirements.
FAQ
How do I customize this template for my courier business?
Once you open the template via Doc2Form, you can easily add, remove, or edit fields to match your specific fleet capabilities and service offerings.
Can I collect hazardous material declarations securely?
Yes, the form includes specific checkboxes and text fields to flag hazardous materials so your safety team is alerted immediately.
How do drivers or clients submit this form?
You can share the Google Form link directly via email or text, or embed it on your company website for client load requests.
Can I export form responses to my dispatch software?
Google Forms automatically saves all submissions to a connected Google Sheet, making it simple to track loads or connect to your CRM.
Is this template free to use?
Yes! This template is completely free to convert and deploy as a Google Form using Doc2Form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.