About this template
Screening prospective tenants is one of the most critical steps in property management. This Rental Reference Google Form Template streamlines the process of contacting and collecting vital feedback from a prospective tenant's current or former landlord. Instead of playing phone tag or missing crucial details, property managers can send this structured digital form to secure clear, documented insights into an applicant's tenancy background.
The form captures essential background details including the applicant's exact dates of residency, monthly rental amounts, payment punctuality over the past 12 months, and adherence to lease terms. It also records whether pets were kept, if proper notice to vacate was given, and the definitive question every landlord needs answered: would you rent to this individual again?
Designed for speed and accuracy, this template helps independent landlords, leasing agents, and property management firms standardize their applicant vetting process. By moving reference checks to Google Forms, you can instantly organize responses in Google Sheets, making it easy to compare candidates and make confident, data-driven leasing decisions.
Key features
- Collect detailed rental history verification directly into Google Sheets
- Standardize questions regarding payment punctuality and lease compliance
- Quickly assess tenant reliability with structured rating and status fields
- Easily shareable via email link with former landlords and property managers
- Fully customizable to include property-specific screening criteria
Use cases
Verifying residential tenant history for multi-family apartment build…
Verifying residential tenant history for multi-family apartment buildings
Screening applicants for single-family home rentals and townhomes
Collecting background data for room rentals and shared housing arrang…
Collecting background data for room rentals and shared housing arrangements
Documenting official landlord references for commercial lease applicants
What this form collects
- Your Full Name & Company (Short answer)Enter your name and your property management company name or 'Private Landlord'.
- Your Email Address (Short answer)We will use this only if we need to follow up regarding your reference.
- Your Phone Number (Short answer)Include area code.
- Applicant's Full Name (Short answer)Enter the name of the individual who listed you as a reference.
- Applicant Relationship Status (Multiple choice)What was your relationship to the applicant?
- Property Address (Paragraph)Enter the address of the rental property the applicant occupied.
- Lease Start Date (Date)When did the applicant move in?
- Lease End Date (Date)When did the applicant move out (or expected move out)?
- Monthly Rent Amount (Short answer)Enter the monthly rent the applicant was responsible for paying.
- Late Payment Status (Last 12 Months) (Multiple choice)Did the applicant consistently pay rent on time?
- Pet Status (Multiple choice)Did the applicant have pets on the property, and were they authorized?
- Notice to Vacate Status (Multiple choice)Did the applicant provide proper notice when vacating the property?
- Tenancy Termination Status (Multiple choice)Were there any formal complaints, lease violations, or eviction proceedings?
- Would Rent Again Status (Multiple choice)Would you rent to this individual again without hesitation?
- Additional Tenant Comments (Paragraph)Please share any other relevant details regarding the applicant's character, cleanliness, or tenancy.
FAQ
What is a rental reference form used for?
A rental reference form is used by landlords and property managers to contact a prospective tenant's previous landlord and verify their rental history, payment reliability, and general tenancy conduct.
How do I send this form to a former landlord?
Once you convert and open your template in Google Forms, simply click 'Send' to email the form link directly to the reference, or copy the link to share via text or messaging apps.
Can I customize the questions on this template?
Yes! Since the template lives entirely in your Google Drive, you can easily add, remove, or edit any questions to match your specific property screening criteria.
Where are the completed reference responses stored?
All submissions are automatically saved in Google Forms and can be linked to a Google Sheet in real-time for effortless tracking and comparison across multiple applicants.
Is this rental reference template free to use?
Yes, this template is completely free to set up, customize, and deploy using Doc2Form and your standard Google account.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.