About this template
Managing rental properties requires keeping track of dozens of critical details—from owner contact information and co-ownership percentages to utility providers, access codes, HOA contacts, and vendor assignments. This Landlord and Rental Property Information Form helps property managers and real estate agencies standardize onboarding for new properties and owners.
Instead of chasing information across messy emails, spreadsheets, and paper notes, this template provides a structured digital intake form that covers every essential property detail. It captures owner identification, physical property addresses, parking and storage assignments, security credentials like gate codes and fob counts, included appliances, regular trash days, and third-party vendor contracts.
Powered by Doc2Form, this template can be instantly deployed as a Google Form, allowing property owners to complete it securely from any device. The collected responses automatically populate a Google Sheet, giving your operations team a clean, centralized database for every unit under management. Eliminate missing records, accelerate onboarding, and keep your property portfolio organized from day one.
Key features
- Standardize new property and landlord onboarding in one digital step.
- Capture complete property specs, access codes, and parking details.
- Collect utility provider accounts and HOA management contacts.
- Instantly save all responses to a structured Google Sheet.
- Mobile-friendly layout for easy completion by property owners.
Use cases
Onboarding newly acquired rental properties into a property managemen…
Onboarding newly acquired rental properties into a property management portfolio.
Collecting updated emergency and contact details from property owners…
Collecting updated emergency and contact details from property owners annually.
Gathering HOA, vendor, and utility provider data for new real estate …
Gathering HOA, vendor, and utility provider data for new real estate listings.
Documenting physical property features like garage counts, key fobs, …
Documenting physical property features like garage counts, key fobs, and appliance inventories.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Mailing Address (Paragraph)Provide your primary mailing address for notices and tax documents.
- Phone Number (Short answer)Primary contact number.
- Email Address (Short answer)Where we should send monthly statements and important updates.
- Co-Owner Status (Multiple choice)Are there additional owners for this property?
- Ownership Percentage (Short answer)Enter your ownership share (e.g., 100% or 50%).
- Rental Property Address (Paragraph)Enter the full address of the managed rental property.
- Gate Code & Access Instructions (Short answer)Enter any community gate codes or lockbox instructions.
- Parking Space Numbers (Short answer)List assigned parking stall numbers, if applicable.
- Garage Details (Paragraph)Include garage number, space count, and remote counts if applicable.
- Key Fob / Key Card Count (Short answer)Enter the number of electronic access fobs or cards available.
- Mailbox Number (Short answer)Enter assigned mailbox number and location.
- Trash Collection Day (Short answer)Specify which days trash and recycling are collected.
- Electricity Provider (Short answer)Name of the electric utility company.
- Gas Provider (Short answer)Name of the gas utility company, if applicable.
- Water & Sewer Provider (Short answer)Enter water and sewer utility providers.
- Internet & Cable Provider (Short answer)List preferred or active internet and cable service providers.
- HOA Name & Contact Info (Paragraph)Provide Homeowners Association name, phone number, and email if applicable.
- Allowed Pet Types (Paragraph)Specify pet policies or restrictions for the property.
- Landscape & Pool Vendor Contact Info (Paragraph)List names and phone numbers for regular maintenance vendors.
FAQ
Can I customize the questions on this template?
Yes! Once the template is generated in your Google Drive, you can fully edit, add, or remove any questions using the standard Google Forms editor.
Where is the collected property data stored?
All responses are saved directly into your Google account, and you can easily link the form to a Google Sheet for effortless data management.
Is this form mobile-friendly for property owners?
Yes, Google Forms automatically optimize layouts for smartphones, tablets, and desktop computers so owners can submit details on the go.
How do I share this form with landlords or co-owners?
You can share the form link via email, text message, or embed it on your property management website for quick access.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.