About this template
The Recruitment Requisition Form is an essential tool for department heads and hiring managers to formally request approval for new or replacement headcount. By centralizing the request process, organizations can ensure that every new hire is justified, budgeted for, and aligned with company goals before the recruitment team begins their search.
This template captures critical data points including position title, reporting structure, compensation details, and the business justification for the role. Using this structured approach helps HR teams maintain clear documentation, avoid budget overruns, and ensure that all stakeholders are aligned on the requirements of the position before the job description is ever published.
Key features
- Standardize hiring requests across all departments.
- Capture essential compensation and reporting details.
- Justify headcount needs with clear business rationale.
- Easily route requests to finance or executive leadership.
- Ensure consistent data collection for every open role.
Use cases
- Requesting approval for a new full-time headcount.
- Backfilling a position after an employee departure.
- Securing budget for contract or temporary workers.
- Formalizing organizational changes and team growth.
What this form collects
- Hiring Manager Name (Short answer)The person initiating this recruitment request.
- Department (Short answer)The department where the position will be based.
- Position Title (Short answer)The official title for the job opening.
- Position Type (Multiple choice)Select the employment status for this role.
- Business Justification (Paragraph)Explain why this position is needed and the impact on the business.
- Target Salary Range (Short answer)The budgeted annual salary or hourly rate for this position.
- Approximate Start Date (Date)When do you need the new hire to begin?
- Reporting Manager (Short answer)The person to whom this new hire will report.
- Job Description Link (Paragraph)Please paste a link to the draft job description or upload a file via a shared cloud link.
FAQ
Why is a recruitment requisition form necessary?
It provides a formal audit trail for hiring, ensuring that every new position is approved by the necessary stakeholders and fits within the company's financial budget.
What information should be included in the request?
Key details include the job title, department, reporting manager, target salary range, and a clear business justification explaining why the role is needed.
Who should initiate this form?
Typically, department heads or hiring managers initiate the request, which is then reviewed by HR and Finance departments for approval.
Can I customize this template for my company?
Yes, once you load this template into your Google Drive, you can easily add, remove, or modify fields to match your specific internal approval workflows.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.