About this template
Efficiently manage your property repairs with this professional Property Maintenance Request Form. Designed for landlords, property managers, and facility supervisors, this template streamlines the intake process by ensuring you receive all the critical information needed to dispatch maintenance teams or contractors promptly. Instead of tracking scattered emails or phone calls, you can centralize every request in a single, organized spreadsheet.
This form captures essential details including tenant contact information, specific unit numbers, a detailed description of the issue, and the urgency level. By using Doc2Form to generate this Google Form, you gain the ability to track repair history, prioritize urgent safety issues, and maintain clear communication with your tenants. It is an essential tool for maintaining high service standards and ensuring your properties remain in top condition.
Key features
- Standardize repair requests to avoid missing details.
- Categorize issues by priority and location.
- Collect photo evidence to assess damage before arrival.
- Automatically sync all requests to a Google Sheet.
- Mobile-friendly design for tenants on the go.
Use cases
- Residential apartment complex maintenance tracking.
- Commercial property repair requests for tenants.
- Facility management for office buildings.
- Student housing repair and service requests.
What this form collects
- Full Name (Short answer)Please provide the name of the primary leaseholder.
- Unit / Apartment Number (Short answer)Enter your full unit number or building address.
- Email Address (Short answer)We will use this to send you updates regarding your request.
- Phone Number (Short answer)Best number to reach you if we need to schedule a repair visit.
- Urgency Level (Multiple choice)Select the urgency of this request.
- Description of Issue (Paragraph)Please provide a detailed description of the problem, including where it is located in your unit.
- Photo Link / Documentation (Paragraph)Please paste a link to your photo (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Permission to Enter (Multiple choice)Do you give maintenance staff permission to enter your unit if you are not home?
FAQ
How do I notify tenants about this form?
You can share the Google Form link via email, text message, or post it on your property's resident portal for easy access.
Can I track the status of these requests?
Yes, since the data flows into a Google Sheet, you can add a 'Status' column to track whether a request is 'Pending', 'In Progress', or 'Completed'.
Is it possible to attach photos of the damage?
While Google Forms does not support direct file uploads in all configurations, we have included a field for tenants to paste a link to a photo or describe the issue in detail.
Can I customize the questions?
Absolutely. Once you generate the form, you can add, remove, or edit any fields directly within the Google Forms editor to suit your specific property needs.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.