About this template
Finding the right tenant is critical for property owners and managers, and a thorough vetting process starts with a comprehensive rental application. This Rental Application with Background Information Google Form template simplifies tenant screening by securely gathering all essential applicant details in one organized place.
The form collects critical data points including personal contact details, employment history, current income, previous rental history, banking references, and personal references. It also captures important logistical details like pet ownership and vehicle information, giving landlords a complete picture of the applicant before making a leasing decision.
Designed for landlords, property management companies, and real estate agents, this template replaces messy paper forms and unstructured emails with a clean, standardized digital workflow. Powered by Doc2Form, you can instantly turn this template into an active Google Form, customize fields to meet your local leasing requirements, and review submissions directly in your Google Drive or linked spreadsheet.
Key features
- Collect complete tenant background and financial details in a single submission.
- Streamline applicant screening with standardized, easy-to-review questions.
- Gather employment history, previous landlord contacts, and personal references seamlessly.
- Capture important property details like pet status and vehicle info.
- Instantly sync all responses to Google Sheets for effortless applicant tracking.
Use cases
Residential property managers vetting prospective tenants for multi-f…
Residential property managers vetting prospective tenants for multi-family units.
Independent landlords screening applicants for single-family rental h…
Independent landlords screening applicants for single-family rental homes.
Real estate agents handling rental placements for private property ow…
Real estate agents handling rental placements for private property owners.
Condo associations reviewing tenant applications for building approval.
What this form collects
- Full Legal Name (Short answer)Enter your first, middle, and last name as shown on your government-issued ID.
- Date of Birth (Date)Provide your birth date for identity verification purposes.
- Email Address (Short answer)Enter the best email address for us to reach you regarding your application status.
- Phone Number (Short answer)Include your primary mobile or daytime phone number.
- Employment History (Paragraph)Provide details about your current employer, position, length of employment, and monthly income.
- Previous Landlord Name and Contact (Paragraph)Enter the name, phone number, and email of your most recent landlord or property manager.
- Reason for Leaving Rental (Short answer)Briefly explain why you are leaving your current residence.
- Banking Information & References (Paragraph)Please provide your bank name, account type, and a general financial reference to verify rental stability.
- Personal Reference 1 (Paragraph)Provide the name, phone number, and relationship for your first personal reference (non-family member).
- Personal Reference 2 (Paragraph)Provide the name, phone number, and relationship for your second personal reference.
- Pet Status (Multiple choice)Do you own any pets? If yes, please list type, breed, weight, and age.
- Vehicle Information (Paragraph)List the make, model, year, and license plate number for any vehicles you will park on the property.
- Terms and Conditions Acceptance (Multiple choice)By submitting this form, you certify that all information provided is true and accurate, and you authorize a background and credit check.
- Signing Date (Date)Select today's date.
- Applicant Signature (Short answer)Type your full legal name here to serve as your digital signature.
FAQ
How do I use this rental application template?
With Doc2Form, you can instantly convert this template into a ready-to-use Google Form with just a click, allowing you to start collecting tenant applications immediately.
Can I customize the questions on this form?
Yes! Once the template is in your Google Forms account, you can freely add, remove, or edit any questions to match your specific property requirements or local laws.
Where are the completed rental applications stored?
All applicant submissions are saved directly to your Google Drive and can be automatically organized into a Google Spreadsheet for easy review and comparison.
Is this rental application template mobile-friendly?
Yes, Google Forms are fully responsive, meaning prospective tenants can easily complete and submit the application from their smartphones, tablets, or computers.
Can I require applicants to upload supporting documents?
While Google Forms handles text and selections easily, you can include a question asking applicants to paste a shareable link (such as a Google Drive or Dropbox link) to pay stubs, ID copies, or background reports.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.