About this template
Keep your video and media projects on schedule with this comprehensive post-production tracking form. Designed for internal producers, creative agencies, and post-production houses, this template centralizes all essential project parameters in one clean interface. It captures critical details such as project names, agency contacts, shoot dates, acquisition formats, final delivery deadlines, and specific budget allocations including post hours, graphic design hours, voiceover (VO), and stock assets.
By leveraging this form with Doc2Form, teams can eliminate messy spreadsheets and miscommunications. Producers can instantly log status updates, review traffic order requirements, and assign internal job IDs. It acts as a single source of truth for tracking project health from rough cut to final delivery, ensuring every deliverable meets client specifications and stays within budgeted hours.
Key features
- Centralize project metadata and agency contact details in one place.
- Track strict deadlines, shoot windows, and final deliverable dates.
- Monitor post-production hours and specialized asset budgets effectively.
- Log technical specs like acquisition formats and traffic requirements.
Use cases
Managing commercial video editing workflows and client approvals.
Tracking internal milestones for corporate media and marketing teams.
Monitoring post-production budgets and resource hours for freelance a…
Monitoring post-production budgets and resource hours for freelance agencies.
What this form collects
- Project Name (Short answer)Enter the official title of the project or campaign.
- Agency Name (Short answer)Provide the name of the client agency partnering on this project.
- Agency Contact (Short answer)Include the primary contact person's name and email address.
- In-House Producer (Short answer)Select or enter the name of the internal producer managing this project.
- Shoot Start Date (Date)Select the first day of principal photography or recording.
- Shoot End Date (Date)Select the final day of principal photography or recording.
- Acquisition Format (Short answer)Specify the video/audio format captured (e.g., 4K ProRes, 8K RAW, etc.).
- Final Due Date (Date)Select the final delivery deadline for the finished project.
- Deliverables (Paragraph)List all required deliverables (e.g., 30s spot, social cutdowns, master files).
- Post Hours in Budget (Short answer)Enter the total allocated editing and post-production hours.
- Graphic Hours in Budget (Short answer)Enter the total allocated motion graphics and design hours.
- VO Budget (Short answer)Enter the allocated financial budget for voiceover recording and licensing.
- Laser Drop Budget (Short answer)Enter the budget allocated for sound design, mixing, or mastering transfer.
- Stock Image / Footage Budget (Short answer)Enter the allocated budget for licensing stock media or music assets.
- Traffic Order Requirements (Paragraph)Provide any specific delivery destinations, clearance instructions, or traffic guidelines.
- Internal Post Job ID (Short answer)Enter the unique tracking or accounting code assigned to this post job.
FAQ
How can I use this template to track post-production budgets?
You can input allocated budgets for post hours, graphics, VO, and stock assets directly into the form fields, allowing project managers to review resource allocation instantly.
Can I customize the fields to match my studio's specific workflow?
Yes! Once you bring this template into Google Forms via Doc2Form, you can easily add, remove, or edit any question to match your exact production pipeline.
Who should fill out this post-production tracking form?
It is typically filled out by internal producers, project managers, or coordinators when a new post-production job is initiated.
Where is the submitted project data stored?
All responses are automatically organized in a linked Google Sheets spreadsheet, making it simple to filter by agency, due date, or project ID.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.