About this template
Running a popular show means dealing with a constant influx of interview pitches across email and social media. This Podcast Guest Google Form template provides a structured way to manage applications, vet potential guests, and gather all necessary promotional assets before you hit record.
Designed specifically for podcasters, producers, and show runners, this template captures essential information including contact details, professional bios, suggested discussion topics, and links to past media appearances. It also collects promotional assets like headshots and website links so your production team has everything ready for show notes and marketing campaigns.
By centralizing your guest vetting process into a single Google Form, you eliminate endless back-and-forth emails. Review submissions efficiently, schedule the right experts for your target audience, and ensure every episode delivers maximum value to your listeners.
Key features
- Collect complete guest bios, social links, and website details in one submission
- Gather suggested discussion topics and interview talking points in advance
- Accept links to past speaking engagements and high-resolution headshots
- Track referral sources to see how guests discovered your show
- Built seamlessly on Google Forms for instant sharing and response tracking
Use cases
Vetting industry experts and thought leaders for B2B interview shows
Collecting pitches and press releases from authors, creators, and pub…
Collecting pitches and press releases from authors, creators, and publicists
Managing guest applications for seasonal or multi-host podcast networks
Screening speaker credentials and past audio or video appearances
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Phonetic Name Pronunciation (Short answer)Provide a simple phonetic spelling to help our host introduce you correctly (e.g., Jane Doe = Jayn Doh).
- Organization / Company (Short answer)Name of your business, brand, or current project.
- Email Address (Short answer)Where can our booking team reach you?
- Phone Number (Short answer)Optional contact number for urgent scheduling coordination.
- Personal Website (Short answer)Link to your primary website or portfolio.
- LinkedIn Profile (Short answer)Paste the full URL to your professional LinkedIn profile.
- What motivates you to appear on our podcast? (Paragraph)Tell us why you want to join us and what value you hope to bring to our listeners.
- Suggested Discussion Topics (Paragraph)List 2 to 3 specific talking points, questions, or key takeaways you would like to cover during the interview.
- Past Speaking Engagement Links (Paragraph)Share links to previous podcast appearances, webinars, or video presentations where you've spoken.
- High-Resolution Headshot Link (Short answer)Please paste a shareable link (Google Drive, Dropbox, etc.) to your high-resolution press photo.
- How did you hear about our podcast? (Dropdown)Select how you discovered our show.
- Additional Notes or Requirements (Paragraph)Is there anything else we should know, such as upcoming book launches or special accommodations?
FAQ
How do I share this form with potential podcast guests?
Once you instantly convert or copy this template to your Google Drive, you can share the direct link via email, add it to your social media bios, or embed it right on your podcast website.
Can I customize the questions on this template?
Yes! Because it is a native Google Form, you can easily add, remove, or edit any questions to match your show's specific niche or format requirements.
How do I collect headshots or audio files if Google Forms doesn't accept direct uploads easily?
This template includes dedicated text fields for guests to share secure links to their headshots or media kits hosted on Google Drive, Dropbox, or their personal website.
Can I receive email notifications when a new guest applies?
Yes, Google Forms allows you to turn on email notifications so you are instantly alerted every time someone submits a guest application.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.