About this template
Managing guest inquiries manually via email or social media DMs is a recipe for missed opportunities and disorganized scheduling. This Podcast Guest Application template provides a professional, centralized hub for potential guests to submit their credentials, proposed discussion topics, and availability. By standardizing the intake process, you ensure that every applicant provides the necessary information—such as their bio, past speaking links, and headshots—before you even begin the booking process.
Designed for podcasters who value efficiency, this form helps you vet guests quickly and maintain a consistent production workflow. Whether you are running a solo show or a production team, having all guest data in a single, searchable Google Sheet allows you to build a content calendar with confidence. You can easily share the link on your website or social media, ensuring that only serious candidates reach your inbox.
Key features
- Collect professional bios and headshots in one place.
- Standardize discussion topics to ensure alignment with your show.
- Capture social media and website links for easy promotion.
- Easily export all submissions to Google Sheets for scheduling.
- Professional, clean layout that reflects your podcast brand.
Use cases
- Vetting potential guests for interview-style podcasts.
- Collecting promotional assets like headshots and bios for show notes.
- Managing high volumes of inbound guest requests for popular shows.
- Scheduling guest appearances with pre-verified topic expertise.
What this form collects
- Full Name (Short answer)Please enter your legal name or the name you prefer to be addressed by on air.
- Professional Title / Organization (Short answer)What is your current role and company/brand affiliation?
- Email Address (Short answer)Where should we send scheduling updates and show information?
- Proposed Discussion Topics (Paragraph)What specific topics or themes would you like to discuss? Please provide 2-3 bullet points.
- Why do you want to appear on this podcast? (Paragraph)Briefly explain how your expertise aligns with our audience.
- Links to Past Appearances (Paragraph)Share links to other podcasts or interviews where you have been a guest.
- Headshot Link (Paragraph)Please paste a link to your high-resolution headshot (Google Drive, Dropbox, etc.).
- Website / Social Media Links (Paragraph)Where can our listeners find you online?
FAQ
How do I share this form with potential guests?
Once you have created your form via Doc2Form, simply click the 'Send' button in Google Forms to get a shareable link, or embed the form directly onto your podcast website.
Can I collect headshots through this form?
Yes. While Google Forms does not support direct file uploads in every account type, you can include a text field asking guests to provide a link to their headshot on Google Drive, Dropbox, or their own website.
How does this help my podcast production?
It eliminates back-and-forth emails. By requiring guests to provide all necessary info upfront, you spend less time on admin and more time preparing for great interviews.
Can I customize the questions to fit my show's niche?
Absolutely. Once the form is generated, you can add, remove, or edit any questions directly within the Google Forms editor to match your specific show format.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.