About this template
Organizing a market, festival, or trade show requires seamless coordination with your commercial participants. This New Vendor Setup Google Form Template simplifies the onboarding process by collecting essential business details, booth or table requirements, product offerings, and necessary compliance acknowledgements in a single organized step.
Designed specifically for event coordinators and market managers, this template replaces messy email threads and scattered paperwork with a standardized intake workflow. Organizers can quickly review business names, marketing descriptions, power requirements, and advertising purchases while ensuring all vendors formally accept event terms, deadlines, and liability policies before setting up on-site.
Key features
- Collect complete business profiles and marketing details in one submission
- Streamline booth requirements, table descriptions, and electricity requests
- Track ad space purchases and product selection preferences automatically
- Secure digital acknowledgements for deadlines, specifications, and vendor terms
- Instantly convert raw submissions into organized spreadsheets for floor planning
Use cases
- Annual craft fairs and holiday artisan markets
- Community festivals and street fairs with food and retail booths
- Trade shows and commercial expos requiring vendor space assignments
- School fundraisers and charity bazaars featuring local business tables
What this form collects
- Full Name (Short answer)Enter the primary contact person's first and last name.
- Email Address (Short answer)We will send your booth assignment and setup schedule to this address.
- Phone Number (Short answer)Provide a mobile number where you can be reached on event day.
- Business Name (Marketing) (Short answer)Enter your business name exactly as you want it displayed on event signage and promotional materials.
- Website or Social Media Link (Short answer)Provide a link to your online shop, portfolio, or main social media profile.
- Product Selection & Offerings (Paragraph)Briefly describe the products, goods, or services you plan to sell or showcase at your booth.
- Table & Booth Description (Paragraph)Describe any displays, racks, or special setups you plan to bring within your allotted space.
- Electricity Needed (Multiple choice)Indicate if your booth requires access to electrical power outlets.
- Ad Space Purchase Status (Multiple choice)Would you like to purchase additional advertisement space in our event program guide?
- Additional Details or Special Requests (Paragraph)Let us know about any accessibility needs, special placement requests, or other questions.
- Ticket Guest List Deadline Acknowledgement (Multiple choice)Please confirm you understand that guest lists and staff names must be submitted by the stated deadline.
- Ad Submission Specs Acknowledgement (Multiple choice)Please confirm you have reviewed the required dimensions and file formats for any purchased advertisements.
- Vendor Terms & Conditions Acceptance (Multiple choice)Do you accept all event rules, setup timings, and liability guidelines outlined in our vendor packet?
- Authorized Signature (Short answer)Type your full legal name to serve as your digital signature confirming agreement to all stated policies.
FAQ
How do I customize this vendor setup form for my specific event?
Once you copy the template into your Google Drive, you can easily add, remove, or edit questions to match your event's layout, booth pricing, and specific rules.
Can I collect payments for booth space using this form?
While Google Forms handles data collection seamlessly, you can include payment instructions, link out to a payment processor, or use Doc2Form integrations to manage transactions.
How do vendors submit their required signatures and policy agreements?
The template includes designated acknowledgement checkboxes and a text field for digital signatures, ensuring clear agreement to your terms and conditions.
Where is the vendor data stored after submission?
All vendor responses are automatically organized into a secure Google Sheet linked to your form, making it easy to sort by electricity needs, booth sizes, and submission dates.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.