About this template
Organizing an Easter market, holiday festival, or community bazaar requires streamlining your merchant intake process. This Easter Event Vendor Registration Form template helps event coordinators effortlessly gather crucial business information, product descriptions, social media profiles, and booth requirements from prospective sellers. By standardizing the collection of vendor details, organizers can quickly review applicants, assign booth spaces, and curate a diverse mix of food, craft, and retail offerings for their seasonal celebration.
Built for speed and simplicity, this template eliminates messy email threads and disorganized spreadsheets. Instead, all vendor submissions flow neatly into a single, organized Google Sheet where you can track approval statuses, payment confirmations, and special requests. Whether you are hosting a small neighbourhood egg hunt with local artisans or a large-scale spring festival with dozens of commercial booths, this ready-to-use form saves administrative time and keeps your event planning running smoothly from start to finish.
Key features
- Collect complete vendor contact and business details in one submission
- Gather social media links and logo files for event marketing and directories
- Manage booth specifications, tent needs, and special electric requests easily
- Track all vendor responses automatically in a connected Google Sheet
Use cases
- Community Easter egg hunts and spring craft fairs
- Holiday markets and seasonal pop-up shopping events
- Main street merchant association outdoor bazaars
- School spring carnivals and charity fundraisers
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Business or Organisation Name (Short answer)The official name of your shop, brand, or company.
- Business Email Address (Short answer)Where we should send event updates, approval notices, and setup instructions.
- Phone Number (Short answer)Best number to reach you on the day of the event.
- Business Address (Paragraph)Street address, city, state, and ZIP code.
- Facebook Page URL (Short answer)Link to your official business Facebook page so we can tag you in promotional posts.
- Instagram Page URL (Short answer)Link to your Instagram profile.
- Business Logo or Product Photos (Paragraph)Please paste a shareable link (Google Drive, Dropbox, etc.) to your logo or sample product images.
- Type of Products or Services (Paragraph)Briefly describe what you will be selling or showcasing at your booth.
- Booth Tent Status (Multiple choice)Let us know your setup requirements for the event grounds.
- Special Requests or Requirements (Paragraph)Need electricity, a corner spot, or vehicle access? Let us know here.
FAQ
How do I use this vendor registration template?
Simply click the template link to copy it directly into your Google Drive. From there, you can customize questions, add your event branding, and share the link with prospective vendors.
Can I collect vendor application fees through this form?
While standard Google Forms do not process payments natively, you can include instructions directing vendors to your payment gateway or bank transfer details after they submit their application.
How do vendors upload their business logos and permits?
The form includes designated fields where vendors can paste links to cloud storage (such as Google Drive or Dropbox) containing their business logos, insurance documents, or product photos.
Where are the vendor submissions stored?
All responses are saved securely in your Google Drive and automatically populated into a Google Sheets spreadsheet for easy review and filtering by your event team.
Can I edit the questions to fit a different type of event?
Yes! The form is fully customizable. You can easily modify, add, or remove questions to suit farmers markets, holiday bazaars, food truck rallies, or craft shows.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.