About this template
A Job Requisition Form is a critical tool for any organization looking to maintain a structured and transparent hiring process. By using this standardized form, department heads and managers can formally request the addition of new personnel, ensuring that HR and finance teams have all the necessary context before approving a new headcount. This template captures essential details such as the job title, department, salary expectations, and the business justification for the new role.
Using Doc2Form to deploy this template allows you to centralize hiring requests in a single, searchable Google Sheet. This eliminates the chaos of email-based requests and ensures that every role opening is properly documented and vetted. Whether you are scaling a startup or managing a large enterprise, this form helps you track the lifecycle of a hiring request from initial submission to final approval, making your recruitment operations more efficient and professional.
Key features
- Standardized fields for consistent hiring data collection.
- Built-in justification section to support budget approvals.
- Easy integration with Google Sheets for tracking approval status.
- Fully customizable to match your company's specific hiring workflows.
- Mobile-friendly design for managers to submit requests on the go.
Use cases
- Requesting new headcount for department expansion.
- Backfilling roles due to employee turnover.
- Seeking approval for temporary or contract staff.
- Documenting budget allocation for new specialized positions.
What this form collects
- Requester Full Name (Short answer)Enter the name of the manager or lead submitting this request.
- Requester Email Address (Short answer)The email address where updates regarding this request will be sent.
- Department (Short answer)Which department is this role for?
- Job Title (Short answer)The official title for the position.
- Type of Employment (Multiple choice)Select the employment status for this position.
- Justification for Hire (Paragraph)Explain why this position is necessary. Include details on current workload or business growth goals.
- Core Competencies & Requirements (Paragraph)List the essential skills, software proficiency, or experience required for this role.
- Salary Range (Short answer)Specify the budgeted salary range for this position.
- Expected Start Date (Date)When do you need this person to start?
- Job Description Document (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
FAQ
What is the purpose of a job requisition form?
It serves as a formal request to HR or management to authorize the hiring of a new employee, ensuring the role is necessary and budgeted.
Who should initiate a job requisition?
Typically, department managers or team leads initiate the request when they identify a gap in their team's capacity or a need for new skills.
How does this form help the approval process?
By gathering all requirements—such as salary, start date, and core competencies—in one place, decision-makers can review and approve requests faster.
Can I add custom fields to this template?
Yes. Once you load this template into Doc2Form, you can add, remove, or modify any questions to suit your organization's internal hiring policies.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.