About this template
The I-9 Employment Eligibility Verification form is a mandatory document for U.S. employers to confirm the identity and work authorization of every new employee. Our Doc2Form template simplifies this critical onboarding step by providing a structured digital format that ensures all required personal data, citizenship status, and document details are captured accurately before the first day of work.
By using this digital template, HR departments and hiring managers can move away from cumbersome paper-based processes. This form helps maintain organized records, reduces the risk of missing information, and streamlines the verification process. It is designed to be clear and accessible for new hires, ensuring they can provide their identification details and attest to their eligibility quickly and effectively, keeping your organization compliant with federal requirements.
Key features
- Standardized fields for identity and work authorization.
- Clear sections for employee, employer, and preparer data.
- Easy to share with new hires via email or link.
- Centralized data collection for HR record-keeping.
- Mobile-friendly interface for quick completion.
Use cases
- New hire onboarding for all U.S.-based employees.
- Verification of identity documents for remote workers.
- Updating employment eligibility records for rehires.
- Documenting preparer or translator assistance during onboarding.
What this form collects
- Employee Full Name (Short answer)Enter your full legal name (Last, First, Middle Initial).
- Date of Birth (Date)Enter your date of birth (MM/DD/YYYY).
- Citizenship/Immigration Status (Multiple choice)Select the category that best describes your status.
- Work Authorization Details (Paragraph)If you are a noncitizen, provide your USCIS A-Number, Form I-94 Admission Number, or Foreign Passport details here.
- List A Document Details (Paragraph)If providing a List A document, enter the Document Title, Issuing Authority, Number, and Expiration Date.
- List B & C Document Details (Paragraph)If providing List B and C documents, enter the details for each document used for verification.
- First Day of Employment (Date)Enter your official start date.
- Employee Attestation (Short answer)By typing your full name, you attest that you are authorized to work in the United States and the information provided is true.
FAQ
Is this form compliant with federal I-9 requirements?
This template is designed to collect the necessary information required for I-9 verification. Please ensure you review the collected data against current USCIS guidelines and maintain the physical or digital records as required by law.
Can I add custom fields for my specific company needs?
Yes, once you convert this template to a Google Form, you can add, remove, or modify any fields to suit your internal HR workflows.
How do I handle document attachments?
Since Google Forms does not support native file uploads for sensitive identification documents, we recommend having employees provide the document details in the form and securely uploading physical copies to your company's secure HR document management system.
Is the information collected secure?
Google Forms provides robust security features. Ensure you manage access permissions to the resulting spreadsheet so that only authorized HR personnel can view sensitive employee data.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.