About this template
The Hotel Check-In Google Form template provides a streamlined digital solution for hospitality providers, front desk staff, and property managers to collect essential guest arrival details prior to or upon check-in. Replacing messy paper logbooks and clipboards, this structured form captures guest contact information, exact arrival and departure dates, approximate check-in times, room preferences, and special requests in a single organized place.
Ideal for boutique hotels, bed and breakfasts, vacation rentals, and resort properties, this template eliminates manual transcription errors and speeds up the front desk queue. Guests can conveniently fill out the form on their smartphones or tablets before arriving, ensuring their accommodation is prepared precisely to their liking. With Doc2Form, you can instantly turn this template into a live Google Form, automatically syncing all guest submissions into a Google Sheets spreadsheet for effortless arrival planning, staff shift handovers, and guest record-keeping.
Key features
- Collect guest contact info and stay dates in one clean step
- Capture approximate arrival and departure times for better room prep
- Gather special accommodation requests and preferences upfront
- Automatically organize all guest responses in Google Sheets
- Accessible on any mobile device or desktop for quick guest completion
Use cases
- Boutique hotel front desk arrival registration
- Vacation rental and short-term stay pre-arrival questionnaires
- Bed and breakfast guest intake and preference tracking
- Resort check-in queue reduction during peak hours
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears on your government-issued ID or reservation.
- Email Address (Short answer)We will use this address to send your digital receipt and check-out instructions.
- Phone Number (Short answer)Include your country and area code so we can reach you regarding your stay if needed.
- Check-In Date (Date)Select your scheduled arrival date.
- Check-Out Date (Date)Select your scheduled departure date.
- Approximate Arrival Time (Short answer)Let us know roughly what time you expect to arrive at the property.
- Number of Guests (Dropdown)Select the total number of adults and children staying in the room.
- Bedding Preference (Multiple choice)Subject to availability upon arrival.
- Special Requests or Dietary Requirements (Paragraph)Let us know about accessibility needs, quiet room preferences, or allergies.
- Emergency Contact Information (Short answer)Please provide the name and phone number of someone not traveling with you.
FAQ
How do I share this check-in form with my guests?
Once your template is converted into a Google Form using Doc2Form, you can easily share it via email link, embed it directly on your booking confirmation page, or set up a QR code at your front desk for guests to scan upon arrival.
Can I customize the questions on this form?
Yes! Because the template lives in your Google Drive, you have full control to add, remove, or edit any fields to match your specific property policies, such as parking requests or pet information.
Where are guest responses stored?
All submissions automatically populate a linked Google Sheets spreadsheet, giving your front desk staff an instant, real-time arrival roster that is easy to sort and filter.
Is this form mobile-friendly for guests?
Absolutely. Google Forms are fully responsive and optimized for mobile devices, allowing guests to complete their check-in details comfortably from their smartphones while traveling.
Can I collect payment through this form?
Google Forms natively supports text and choice questions. For security reasons, sensitive payment details like credit card numbers should not be collected directly through standard form fields; instead, use your established booking platform for transactions.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.