About this template
Streamline your check-in process and ensure accurate record-keeping with this Guest Registration Google Form template. Designed specifically for hotels, bed and breakfasts, vacation rentals, and boutique resorts, this form collects essential guest information quickly and securely before or upon arrival. It captures key details including full legal names as they appear on travel documents, dates of birth, nationality, passport details, arrival and departure dates, and residential addresses.
Using Doc2Form, you can easily deploy this template to collect advance check-in details via a simple web link or have guests complete it directly on a tablet at your front desk. By gathering all necessary documentation and contact information upfront, your front desk staff can reduce wait times, eliminate handwriting errors, and ensure compliance with local lodging regulations. Transitioning to a digital registration workflow also helps keep your guest database organized in a centralized Google Sheet, making it easier to track occupancy, manage future stays, and coordinate housekeeping schedules.
Key features
- Collect complete passport and travel document details securely.
- Track exact arrival dates and intended length of stay.
- Eliminate paper clutter with a centralized digital guest log.
- Access submissions instantly on any mobile device, tablet, or desktop.
- Customize fields easily to match your specific property guidelines.
Use cases
- Checking in guests at boutique hotels and bed and breakfasts.
- Collecting advance registration details for vacation rental properties.
- Registering attendees at corporate retreats and guest lodges.
- Tracking visitor logs for extended-stay apartments.
What this form collects
- Full Name (as on Travel Documents) (Short answer)Enter your first, middle, and last name exactly as shown on your passport or ID.
- E-mail Address (Short answer)We will send your booking confirmation and digital receipts here.
- Date of Birth (Date)Select your date of birth.
- Nationality & Country of Birth (Short answer)Enter your current nationality and country of birth.
- Travel Document Details (Paragraph)Please paste a link to a scan/photo of your passport or ID (Google Drive, Dropbox, etc.), or list your passport number and expiry date.
- Date of Arrival (Date)Select your scheduled check-in date.
- Intended Length of Stay (Short answer)Enter the number of nights you plan to stay.
- Room & Bed Number (Short answer)Leave blank if this is being completed prior to arrival or assignment.
- Residential Address (Paragraph)Enter your permanent home address (Street, City, State/Province, Zip/Postal Code, Country).
- Next Destination / City (Short answer)Where are you heading after your stay with us?
- Occupation & Place of Employment (Short answer)Optional: Let us know your current profession or employer.
- Terms and Conditions Acceptance (Multiple choice)Please review and accept our property policies, code of conduct, and cancellation terms.
- Digital Signature (Short answer)Type your full legal name to serve as your digital signature confirming all details are accurate.
- Submission Date (Date)Select today's date.
FAQ
How do I share this guest registration form with visitors?
You can share the Google Form via a direct link in your pre-arrival confirmation emails, embed it on your website, or have guests scan a QR code at the front desk using their smartphones.
Can I customize the questions on this template?
Yes! Once the template is in your Google Drive, you have full control to add, remove, or edit any questions to fit your property's specific check-in requirements.
Where are the guest submissions stored?
All form responses are automatically organized and saved in a connected Google Sheets spreadsheet, giving you a searchable, real-time log of every guest.
Is it mobile-friendly for guests?
Absolutely. Google Forms are fully responsive, allowing guests to complete their registration smoothly on their own smartphones, tablets, or laptops prior to arrival.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.