About this template
An Airbnb Check-In Form is essential for property managers and short-term rental hosts who want to secure guest details and streamline arrivals. Before guests step through the door, this form collects crucial arrival data, contact information, headcounts, and identity verification documents. By gathering this information ahead of time, hosts can eliminate endless email threads and ensure compliance with local lodging regulations.
Using Doc2Form to generate this form into Google Forms means you can easily customize every field to match your property's specific house rules and check-in procedures. Guests can complete the form directly from their smartphones before traveling, ensuring a frictionless welcome. Spend less time tracking down missing passport copies or arrival times, and more time delivering a five-star stay experience for your visitors.
Key features
- Collect guest contact details and exact headcount before arrival
- Gather arrival and check-out dates for seamless schedule coordination
- Request photo ID verification securely via file upload links
- Capture electronic agreement to property house rules and terms
- Fully mobile-friendly so guests can fill it out on the go
Use cases
- Airbnb and VRBO short-term vacation rentals
- Boutique guest houses and bed-and-breakfasts
- Corporate housing and temporary executive apartments
- Property management companies overseeing multiple units
What this form collects
- Full Name (Short answer)Enter your first and last name as it appears on your government-issued ID.
- Email Address (Short answer)Where we can send your digital welcome guide, door codes, and check-in instructions.
- Phone Number (Short answer)Please provide a mobile number where you can be reached during your travel and stay.
- Date of Birth (Date)Required for identity verification and local short-term rental compliance.
- Home Address (Paragraph)Enter your primary residential address.
- Check-Out Date (Date)Confirm your scheduled departure date.
- Number of Guests (Dropdown)Total number of guests (including adults and children) staying at the property.
- ID Document Link (Paragraph)Please paste a secure link to your photo ID (Google Drive, Dropbox, etc.) or describe the identification document you are using.
- Selfie With ID Link (Paragraph)Please paste a link to a quick photo of yourself holding your ID document for identity confirmation.
- Terms and House Rules Acceptance (Multiple choice)Do you agree to abide by all property house rules, including quiet hours and no smoking policies?
- Digital Signature (Short answer)Type your full legal name to confirm that all information provided is accurate and complete.
- Would you like a copy of your responses emailed to you? (Multiple choice)Select your preference for receiving a receipt of your submission.
FAQ
How do guests access and fill out this check-in form?
Once generated in Google Forms, you can simply share the link via email, SMS, or your booking platform's messaging system so guests can complete it prior to arrival.
Can I customize the questions to include my specific house rules?
Yes! Because the template lives in your Google Drive, you can easily add, edit, or remove questions, such as parking permit requests or Wi-Fi policy acknowledgments.
How do I collect ID verification without file upload issues?
The form includes a dedicated text prompt where guests can securely paste a link to their uploaded ID document in Google Drive or Dropbox, or describe their verification details.
Is this form mobile-responsive for travelers?
Google Forms automatically optimizes layout and functionality for smartphones and tablets, making it effortless for guests traveling on the move.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.