About this template
Organizing a graduation ceremony requires precise headcount planning to manage seating charts, venue capacity, and guest ticketing. This Graduation Ceremony Invitation Google Form streamlines the RSVP process for graduating students, making it simple to collect essential attendance data, contact information, and guest counts in one organized place.
Designed for schools, universities, and alumni associations, this template replaces manual paper forms and disjointed email threads with a clean, mobile-friendly questionnaire. It captures whether graduates plan to attend, how many guests they will bring, and any specific accessibility or accommodation requirements needed for the big day.
With Doc2Form, you can instantly turn this template into a live Google Form, automatically routing submissions into a connected Google Sheet for effortless guest list management and seating coordination.
Key features
- Collect accurate graduate RSVPs and guest counts instantly
- Gather accessibility and seating accommodation needs
- Automatically organize all responses in a connected Google Sheet
- Share easily via email link, QR code, or website embed
- Fully customizable to match your school colors and branding
Use cases
- University and college commencement ceremonies
- High school graduation and diploma celebrations
- Departmental or major-specific convocation events
- Alumni association milestone celebrations
What this form collects
- Full Name (Short answer)Enter your first and last name as it should appear on your graduate profile.
- Student ID Number (Short answer)Enter your official student identification number.
- Email Address (Short answer)Provide a reliable email address where we can send ceremony updates and tickets.
- Phone Number (Short answer)Enter your mobile number for urgent day-of notifications.
- Will you be attending the graduation ceremony? (Multiple choice)Select your attendance status.
- Number of Guests Attending (Dropdown)Select how many family members and friends you plan to bring with you.
- Accessibility & Special Accommodations (Paragraph)Let us know if you or any of your guests require wheelchair accessible seating, sign language interpretation, or other assistance.
- Post-Graduation Mailing Address (Paragraph)Provide your address if you would like your diploma mailed to you after the ceremony.
FAQ
How do I use this graduation invitation template?
Click the template link to instantly generate a copy in your Google Drive using Doc2Form. You can then customize the questions, adjust settings, and share the form link with your graduates.
Can I collect guest names and ticket counts?
Yes! The template includes dedicated fields for recording total guest attendance and any specific seating requirements.
Where are the form responses saved?
All submissions are automatically saved to a Google Sheet linked directly to your form, allowing you to view and export your guest list in real time.
Is this template free to use?
Yes, this template is completely free to copy, edit, and use for your graduation ceremonies.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.