About this template
A convocation attendance confirmation form is essential for colleges and universities managing graduation ceremonies. This template allows institutions to accurately track graduating student attendance, collect preferred name spellings for certificates, and gather delivery addresses for diplomas or academic regalia.
Streamline your graduation planning by instantly converting this template into a Google Form with Doc2Form. By capturing exact headcounts and contact details early, event organizers can securely manage seating arrangements, guest ticket allocations, and mail-out distributions for students unable to attend in person. Ensure every graduate is accounted for and your ceremony runs seamlessly from start to finish.
Key features
- Confirm graduate attendance and guest counts in one place
- Collect exact certificate name spellings for official records
- Gather courier delivery addresses for absentee diploma shipping
- Mobile-friendly format for quick responses from graduating students
- Instantly deployable as a Google Form using Doc2Form
Use cases
- University and college end-of-year convocation ceremonies
- Departmental graduation banquets and recognition events
- Virtual diploma distribution tracking and confirmation
- Mailing address verification for diplomas shipped after graduation
What this form collects
- Full Legal Name (Short answer)Enter your full name as it is registered with the university.
- Student ID Number (Short answer)Enter your unique student identification number.
- Registered University Email (Short answer)Provide your active student email address for official updates.
- Mobile Phone Number (Short answer)Enter a phone number where we can reach you regarding ceremony logistics.
- Convocation Attendance Status (Multiple choice)Let us know if you will be joining us in person for the ceremony.
- Certificate Name (Short answer)Enter your full name exactly as you wish it to appear on your diploma or certificate.
- Degree Program / Major (Short answer)Specify the degree program or major you are graduating from.
- Number of Guest Tickets Required (Dropdown)Select how many guest tickets you will need for the ceremony venue.
- Courier Delivery Address (Paragraph)If you are graduating in absentia or need your certificate mailed, please provide your full shipping address including postal code.
- Accessibility or Special Accommodations (Paragraph)Please describe any accessibility needs or dietary requirements for you or your guests.
FAQ
How do I use this template with Google Forms?
You can instantly convert and load this template into your Google account using Doc2Form, allowing you to edit questions, customize branding, and share it with students immediately.
Can I collect mailing addresses for students who cannot attend?
Yes. The form includes specific fields for capturing delivery addresses so your institution can ship certificates and regalia to graduates who participate in absentia.
How do I ensure the name on the certificate matches university records?
You can include a dedicated text field prompting students to enter their full legal name exactly as it should appear on their graduation certificate.
Can I customize the questions on this template?
Absolutely. Once the template is generated in Google Forms, you have full control to add, remove, or modify any questions to fit your specific ceremony requirements.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.