About this template
Organizing a trade show, conference, or expo requires meticulous planning, and managing your vendors is one of the most critical pieces. This Exhibitor Registration Form helps event planners streamline vendor sign-ups by collecting crucial details such as business names, contact information, booth size preferences, and special power or setup requirements in a single organized place.
Built for efficiency, this template cuts out endless email threads and scattered paperwork. Organizers can instantly capture product descriptions, sponsorship selections, and authorized signatures to keep logistics on track. By utilizing Doc2Form, you can deploy this professional form in seconds, ensuring your next exhibition runs smoothly from setup to teardown.
Key features
- Collect company details and contact information in one structured step.
- Gather specific booth size and setup preferences.
- Track exhibit products, services, and sponsorship selections.
- Include digital acknowledgment and signature collection.
- Instantly sync all vendor responses to Google Sheets for easy logistics management.
Use cases
- Annual industry trade shows and commercial expos.
- Local craft fairs, maker markets, and artisan showcases.
- Academic conferences and career fairs with corporate booths.
- Charity fundraisers and community vendor marketplaces.
What this form collects
- Full Name (Short answer)Enter the primary contact person's full name.
- Business Name (Short answer)Provide your official company or brand name as it should appear in event materials.
- Email Address (Short answer)We will send your confirmation and logistical updates to this address.
- Phone Number (Short answer)Include area code (e.g., 555-0199).
- Business Address (Paragraph)Enter your primary business mailing address.
- Booth Size Preference (Dropdown)Select the booth dimension that best fits your display needs.
- Booth Setup Preferences (Checkboxes)Select any special placement or infrastructural needs for your booth space.
- Exhibit Products and Services (Paragraph)Briefly describe the products, services, or promotional items you plan to showcase.
- Sponsorship Selection (Multiple choice)Are you interested in upgrading your presence with an event sponsorship package?
- Additional Requirements or Comments (Paragraph)Let us know if you have any accessibility needs, special delivery instructions, or questions.
- Terms and Conditions Acknowledgment (Short answer)Please type your full legal name here to confirm that you have read and agree to the event exhibitor guidelines, rules, and payment terms.
FAQ
What is an exhibitor registration form used for?
It is used by event organizers to sign up vendors, companies, and artisans who want to secure a booth or display space at a trade show, conference, or exhibition.
Can I customize the booth size options on this template?
Yes! Once you convert this template into your Google Form, you can fully edit, add, or remove booth sizes, pricing tiers, and setup requirements to fit your specific event layout.
How do exhibitors sign agreements or waivers within the form?
You can include a text section or upload field for signed terms, or use the final text field to collect digital acknowledgments of your exhibitor guidelines.
Where does the registration data go?
All submissions automatically populate a linked Google Sheet, giving your event planning team an instant, real-time roster of confirmed exhibitors.
How do I share this form with potential vendors?
You can easily share the Google Form via a direct link in invitation emails, embed it on your event website, or share it across social media channels.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.