About this template
Organizing a successful market, craft fair, trade show, or community festival requires careful management of your vendor roster. This Vendors Participation Application Form template simplifies the intake process by collecting crucial details from businesses, artisans, and food vendors in one structured submission. Instead of sorting through disorganized emails and scattered attachments, event coordinators can instantly review company details, product descriptions, booth power requirements, and helper attendance numbers.
Designed for speed and clarity, this ready-to-use form ensures you capture every essential compliance and logistical detail before locking in your layout. Vendors can easily submit their contact info, social media links, and product offerings from any device, while organizers enjoy an organized, centralized response sheet in Google Sheets. Whether you are running a weekly farmers market or a massive annual holiday expo, this template eliminates administrative friction and lets you focus on creating a vibrant event experience.
Key features
- Streamline vendor approvals with structured company and product details.
- Collect booth requirements, power needs, and assistant counts instantly.
- Gather digital acknowledgments of event terms, fees, and safety policies.
- Review all submissions neatly in an attached Google Sheets spreadsheet.
Use cases
- Seasonal craft fairs and holiday artisan markets.
- Local farmers markets and community food festivals.
- Trade shows, expos, and commercial business conventions.
- Charity fundraisers and non-profit community showcases.
What this form collects
- Vendor Company Name (Short answer)Enter your official business or brand name.
- Contact Person Name (Short answer)Enter the first and last name of the primary contact for this event.
- Contact Person's Cell Phone (Short answer)Enter a phone number where we can reach you urgently on event day.
- Alternative Phone Number (Short answer)Provide a secondary contact number if available.
- Email Address (Short answer)We will send your acceptance status and event updates here.
- Business Address (Paragraph)Enter your business street address, city, state, and ZIP code.
- Company Social Media Links & Website (Paragraph)Share links to your website, Instagram, or Facebook page so we can check out your work.
- Description of Items Offered (Paragraph)Provide a detailed description of the products or services you plan to sell at the event.
- Company Logo (Paragraph)Please paste a link to your high-resolution logo (Google Drive, Dropbox, etc.) for promotional materials.
- Raffle Prize Donation Status (Multiple choice)Are you willing to donate an item from your booth for our attendee raffle?
- Assistant Attendance Status (Dropdown)How many helpers or staff members will be working your booth with you?
- Vendor Table Fee Terms Acceptance (Multiple choice)Do you acknowledge and agree to the vendor participation fee and payment deadlines?
- Vendor Requirements Acceptance (Multiple choice)Do you agree to abide by all event setup times, safety guidelines, and cleanup rules?
- Digital Signature (Short answer)Type your full legal name to serve as your electronic signature confirming the truth of this application.
- Signature Date (Date)Enter today's date.
FAQ
How do I use this vendor application template?
Click the template link to instantly copy it directly to your Google Drive account as a new Google Form. You can then customize questions, add your event logo, and share the link with prospective vendors.
Can I collect vendor participation fees through this form?
While Google Forms does not process direct payments natively, you can include instructions in the form on how vendors should submit their booth fees via bank transfer, check, or a secure payment link.
Where are vendor responses saved?
All vendor submissions are automatically organized in a linked Google Sheets spreadsheet, making it easy to sort applicants by product type, space requirements, or submission date.
Can vendors upload images of their products or company logos?
Yes. The form includes a dedicated file upload question where vendors can paste a link to their digital logo, portfolio, or product photos stored in Google Drive or Dropbox.
Can I edit or add questions to suit my specific event rules?
Absolutely. Because the template is built in Google Forms, you have full control to add, remove, or edit any questions to match your venue's unique guidelines.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.