About this template
Organizing an art show, trade show, or commercial exhibition requires careful curation and clear communication with prospective exhibitors. This Exhibition Application Form template streamlines the entire submission process for artists, businesses, and vendors looking to showcase their products, services, or artwork.
Event organizers, galleries, and cultural spaces can use this form to collect essential applicant details, booth or display preferences, product descriptions, and required media assets in one organized place. By standardizing the information collected, selection committees can easily review portfolios, evaluate offerings, and make informed acceptance decisions without endless email chains.
Doc2Form allows you to instantly transform documents or existing workflows into structured Google Forms. Use this template to centralize submissions, manage booth assignments, and keep your upcoming exhibition planning on schedule from initial application to final approval.
Key features
- Collect detailed company or artist bios and contact information
- Gather specifications for product displays, demos, and exhibition spaces
- Accept digital portfolio or logo uploads via file link fields
- Include built-in terms and conditions acceptance clauses
- Organize all applicant responses neatly in a connected spreadsheet
Use cases
- Annual fine art exhibitions and gallery showcases
- Trade show booth applications and vendor selections
- Craft fairs, artisan markets, and pop-up retail events
- University student art shows and campus showcases
What this form collects
- Company or Artist Name (Short answer)Enter the official name of your business, organization, or artist pseudonym.
- Primary Contact Person (Short answer)Enter the full name of the person responsible for this application.
- Job Title or Position (Short answer)e.g., Owner, Gallery Director, Lead Artist, Marketing Manager.
- Email Address (Short answer)We will use this address for all official correspondence regarding your application.
- Telephone Number (Short answer)Include country and area codes if applying internationally.
- Mobile Number (Short answer)Best number to reach you during event setup and execution.
- Website or Portfolio Link (Short answer)Provide a link to your official website, online portfolio, or digital catalog.
- Business Address (Paragraph)Enter your primary street address, city, state, and postal code.
- Exhibition Space Preference (Dropdown)Select the type of display area you are requesting for the event.
- Business & Products / Services Details (Paragraph)Provide a brief description of what you plan to exhibit or sell.
- Product Demonstrations or Live Try-outs (Paragraph)Will your exhibit feature live product demonstrations, sampling, or interactive trials? Please describe.
- Company Logo or Portfolio Link (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Terms and Conditions Acceptance (Multiple choice)Do you agree to abide by all event rules, setup schedules, and exhibitor guidelines?
FAQ
How do I use this exhibition application template?
Click to copy the template directly into your Google Drive as a new Google Form. You can then customize the questions, add your event branding, and share the link with prospective exhibitors.
Can applicants upload files like company logos or portfolios?
Yes. The form includes dedicated text areas where applicants can paste secure links to cloud storage (such as Google Drive or Dropbox) containing their high-resolution images or portfolios.
How are responses organized?
All submissions automatically populate a linked Google Sheets spreadsheet, making it easy for your selection committee to review, filter, and score applications side by side.
Can I add custom questions for specific event requirements?
Absolutely. You have full control over the Google Form editor to add new questions, modify dropdown options, or adjust sections to match your event's specific guidelines.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.