About this template
Managing staff schedules is a critical task for any business that relies on shift work. This Work Availability Google Form template simplifies the process by allowing employees to submit their preferred working hours, recurring commitments, and specific time-off requests in a structured, easy-to-read format. By moving away from messy emails or paper notes, you ensure that your scheduling data is centralized and ready for your planning software.
This template is designed for clarity and efficiency. It collects essential contact details and breaks down availability by day of the week, allowing employees to specify their start and end times or indicate days they are completely unavailable. It also includes sections for recurring commitments and specific notes, helping you build a schedule that balances business needs with employee needs. Use this form to reduce scheduling conflicts and improve overall team communication.
Key features
- Collect weekly availability in a structured, digital format.
- Easily identify shift preferences and recurring constraints.
- Centralize responses in a Google Sheet for instant scheduling.
- Reduce scheduling conflicts with clear, time-stamped data.
- Mobile-friendly design for employees on the go.
Use cases
- Weekly restaurant or retail shift planning.
- Managing volunteer availability for non-profit events.
- Coordinating part-time student worker schedules.
- Tracking seasonal staff availability for hospitality businesses.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)Provide the best email address to reach you regarding your schedule.
- Monday Availability (Short answer)List your available hours (e.g., 9:00 AM - 5:00 PM) or mark as 'Unavailable'.
- Tuesday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Wednesday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Thursday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Friday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Saturday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Sunday Availability (Short answer)List your available hours or mark as 'Unavailable'.
- Recurring Commitments (Paragraph)Are there any recurring commitments (e.g., classes, childcare) we should be aware of?
- Additional Notes (Paragraph)Any other information regarding your schedule?
FAQ
How do I use this template for my team?
Simply click the link to copy the form to your Google Drive. Once copied, you can customize the questions, add your company branding, and share the link with your employees via email or internal messaging.
Can I add specific shift times?
Yes. You can edit the form to include specific time slots or dropdown menus for shift preferences to better match your business's operational hours.
What happens after an employee submits their availability?
All responses are automatically saved to a Google Sheet connected to your form, allowing you to filter, sort, and export the data for your scheduling process.
Is this form suitable for seasonal staff?
Absolutely. It is highly effective for seasonal or temporary staff who may have fluctuating schedules and need a quick way to report their availability.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.