About this template
Managing shift schedules and part-time staff requires accurate, up-to-date information on when your team members can work. The Work Availability Form template streamlines this process by letting employees submit their weekly schedules, preferred working hours, and planned time off directly through a simple digital questionnaire. Designed for HR professionals, shift managers, and business owners, this form eliminates messy text threads and confusing email chains.
By collecting availability status for each day of the week alongside specific notes or unavailability reasons, managers can build optimized schedules faster and avoid understaffing. The template includes fields for daily shift preferences, special schedule requests, and confirmation details to ensure clear accountability. Whether you run a bustling restaurant, a retail storefront, or a growing team with flexible shifts, this Google Form template makes staff coordination effortless and organized from day one.
Key features
- Collect daily work availability for Monday through Saturday in one clear layout.
- Gather specific reasons for time-off requests or schedule restrictions.
- Streamline weekly shift planning and reduce scheduling conflicts.
- Easily access and review submissions directly in Google Sheets.
- Customize questions to match your organization's exact shift requirements.
Use cases
Collecting weekly shift availability from part-time retail staff.
Gathering student worker schedules for academic term planning.
Tracking holiday availability and time-off requests for hospitality t…
Tracking holiday availability and time-off requests for hospitality teams.
Planning rotating shift rosters for customer support operations.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)Enter your work or primary email address for scheduling updates.
- Monday Availability Status (Multiple choice)Select your availability status for Mondays.
- Tuesday Availability Status (Multiple choice)Select your availability status for Tuesdays.
- Wednesday Availability Status (Multiple choice)Select your availability status for Wednesdays.
- Thursday Availability Status (Multiple choice)Select your availability status for Thursdays.
- Friday Availability Status (Multiple choice)Select your availability status for Fridays.
- Saturday Availability Status (Multiple choice)Select your availability status for Saturdays.
- Unavailability Reasons or Notes (Paragraph)Provide details if you have limited availability or specific time-off requests.
- Special Schedule Requests / Proposals (Paragraph)List any upcoming planned absences, road trips, or permanent schedule changes.
- Acknowledgment and Confirmation (Short answer)Type your full legal name to confirm that the availability provided is accurate to the best of your knowledge.
FAQ
How do I share this availability form with my team?
Once you copy the template to your Google Drive, you can share the form link via email, messaging apps, or your internal team portal.
Can employees update their availability after submitting?
Yes, you can configure your Google Form settings to allow respondents to edit their responses or simply submit a new form whenever their schedule changes.
Where does the availability data go?
All responses are automatically collected in a linked Google Sheet, allowing you to sort, filter, and review staff availability in real time.
Can I add more days or specific shift time slots?
Absolutely. You can fully customize the template in Google Forms to add specific time windows, Sunday availability, or additional notes fields.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.