About this template
An employee referral form is a powerful tool for organizations looking to leverage their existing team to find top-tier talent. By allowing current employees to recommend candidates for open positions, companies can tap into trusted networks, often resulting in higher-quality hires who align well with company culture and demonstrate better long-term retention. This template provides a structured way to capture essential information, ensuring that every referral is documented consistently and efficiently.
This form collects critical data including the referrer's contact details, the candidate's professional background, their relationship to the referrer, and the specific role being targeted. By standardizing this intake process, HR teams can quickly review incoming referrals, track the source of candidates, and manage potential referral bonuses or incentives without the administrative overhead of manual email threads. It is an essential asset for any modern talent acquisition strategy.
Key features
- Standardize referral submissions for consistent data collection.
- Easily track which employees are referring top talent.
- Capture candidate contact details and professional experience.
- Include links to resumes or portfolios for quick review.
- Fully customizable to fit your company's specific hiring workflows.
Use cases
Internal employee referral bonus programs.
Department-specific headhunting for specialized roles.
Building a pipeline of passive candidates through staff networks.
Streamlining communication between HR and employees during hiring sur…
Streamlining communication between HR and employees during hiring surges.
What this form collects
- Referrer's Full Name (Short answer)Enter your full name as it appears in our internal directory.
- Your Department (Short answer)Which department are you currently working in?
- Candidate's Full Name (Short answer)Provide the full name of the person you are referring.
- Candidate's Email Address (Short answer)Please provide a valid email address for the candidate.
- Candidate's Phone Number (Short answer)Include the country code if the candidate is outside your region.
- Position Referred For (Short answer)Which job opening are you referring this candidate for?
- Relationship to Candidate (Paragraph)How do you know this person? (e.g., former colleague, friend, professional contact)
- Candidate Resume/Portfolio Link (Paragraph)Please paste a link to their resume, LinkedIn profile, or portfolio (Google Drive, Dropbox, etc.).
- Why do you recommend this candidate? (Paragraph)Briefly describe the candidate's strengths and why they would be a great fit for our team.
FAQ
What is an employee referral form?
It is a standardized form used by employees to recommend candidates for open job positions within their company, providing HR with the necessary details to evaluate the lead.
Why use a Google Form for referrals?
Google Forms centralizes all submissions into a single spreadsheet, making it easy for recruiters to track, filter, and follow up on referrals without losing information in email inboxes.
What information should I collect from the referrer?
You should collect the referrer's name and department, the candidate's contact info, their resume, and a brief explanation of why they would be a good fit for the team.
Can I track referral bonuses with this form?
Yes, by collecting the referrer's name and email, you can easily maintain a log of successful hires and attribute them to the correct employee for reward processing.
How do I handle resume attachments?
Since Google Forms does not support direct file uploads in all configurations, we recommend asking candidates to provide a link to their LinkedIn profile, personal website, or a cloud-hosted file (like Google Drive or Dropbox).
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.