About this template
The Employee Information Form is an essential tool for HR professionals and office managers to streamline the onboarding process and maintain accurate personnel records. This template provides a structured, professional way to collect vital data, ensuring that your company database remains current and organized from day one.
This form covers everything from basic contact details and personal information to job-specific data and emergency contact protocols. By using this standardized digital format, you eliminate the clutter of paper files and manual data entry errors, allowing you to focus on supporting your team rather than managing paperwork. It is the perfect foundation for any growing business looking to professionalize its internal data collection.
Key features
- Standardized fields for consistent data collection.
- Includes dedicated sections for emergency contact details.
- Easy to share with new hires via email or link.
- Automatically populates responses into a Google Sheet.
- Fully customizable to match your company branding.
Use cases
- New hire onboarding and personnel file creation.
- Annual employee information updates and audits.
- Collecting emergency contact data for safety compliance.
- Updating internal staff directories.
What this form collects
- Full Name (Short answer)Please enter your legal first and last name.
- Personal Email Address (Short answer)Provide the email address where you prefer to receive non-work related communications.
- Current Residential Address (Paragraph)Street address, city, state, and zip code.
- Phone Number (Short answer)Include your area code (e.g., 555-0123).
- Date of Birth (Date)Used for internal records and birthday celebrations.
- Employee Photo (Paragraph)Please paste a link to your professional headshot (Google Drive or Dropbox) or describe your appearance for our internal badge system.
- Job Title (Short answer)Your official designation within the company.
- Department (Dropdown)The team or department you are assigned to.
- Employment Type (Multiple choice)Select your current employment status.
- Start Date (Date)Your official start date with the company.
- Primary Emergency Contact (Short answer)Name of the person we should contact in case of an emergency.
- Primary Emergency Phone Number (Short answer)Best number to reach your primary emergency contact.
- Relationship to Emergency Contact (Short answer)e.g., Spouse, Parent, Sibling, Friend.
FAQ
How do I use this template for my company?
Simply click the link to copy the form to your Google Drive. Once copied, you can edit the questions, add your company logo, and share the link with your employees.
Can I add custom questions to this form?
Yes, once the form is in your Google Drive, you have full control to add, delete, or modify any questions to suit your specific HR requirements.
Where is the employee data stored?
All responses are securely stored in your personal Google Drive and can be viewed in the 'Responses' tab of the form or exported directly to a Google Sheet.
Is this form suitable for remote teams?
Absolutely. Because it is a digital-first form, it is ideal for remote and hybrid teams to submit their information from anywhere in the world.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.