About this template
Managing employee time-off requests shouldn't involve endless email chains or lost paper slips. This Employee Leave Request Google Form template provides a centralized, professional way for staff to submit requests for vacation, sick leave, or personal time. By standardizing the information collected—such as specific dates, leave types, and manager details—HR teams and department heads can make faster, more informed approval decisions.
Designed for clarity and efficiency, this template ensures that every request includes the necessary context for payroll and scheduling. Whether you are a small business owner or an HR manager in a growing company, this form helps you maintain accurate records and prevents scheduling conflicts. Simply deploy the form, and watch as all requests arrive in a single, organized spreadsheet, ready for your review and approval.
Key features
- Standardized fields for leave type, dates, and duration.
- Mobile-friendly design for easy access from anywhere.
- Automatic timestamping for accurate request tracking.
- Clear section for manager notification and approval details.
- Easily export data to Sheets for payroll reconciliation.
Use cases
- Standardizing vacation and PTO requests across departments.
- Tracking sick leave and personal time for HR records.
- Coordinating team coverage during peak holiday seasons.
- Managing remote or hybrid employee time-off requests.
What this form collects
- Full Name (Short answer)Enter your full legal name as it appears in company records.
- Employee ID (Short answer)Enter your unique employee identification number.
- Email Address (Short answer)Provide your work email address for confirmation.
- Position / Job Title (Short answer)What is your current role within the company?
- Leave Type (Multiple choice)Select the category that best describes your time off.
- Leave Start Date (Date)The first day you will be away from work.
- Leave End Date (Date)The last day of your leave.
- Direct Manager Name (Short answer)Who is the primary person responsible for approving your leave?
- Manager Email Address (Short answer)Provide your manager's email for approval routing.
- Additional Comments (Paragraph)Please provide any extra context or notes regarding your request.
FAQ
How do I notify my manager once a form is submitted?
You can enable email notifications in your Google Form settings so that your manager receives an alert immediately after a request is submitted.
Can I customize the leave types?
Yes, you can easily edit the 'Leave Type' dropdown menu to include specific categories relevant to your company policy, such as 'Bereavement' or 'Jury Duty'.
Is this form compatible with mobile devices?
Yes, Google Forms are natively responsive, allowing your employees to submit leave requests from their smartphones or tablets with ease.
How can I track approved vs. pending requests?
All responses are automatically collected in a Google Sheet. You can add a column in that sheet to track the status of each request (e.g., 'Pending', 'Approved', 'Denied').
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.