About this template
Running a media digitization or photo restoration business requires careful tracking of customer assets, file formats, and specific design instructions. This Digital Photo Transfer Order Form simplifies intake for photo scanning, slide conversion, and archive projects. It collects essential client contact details, purchase order numbers, required file formats, sizing dimensions, urgency levels, and direct links to client files.
Designed for professional photographers, scanning studios, and media preservation specialists, this template eliminates messy email threads and disorganized order sheets. Every detail—from preferred color profiles to specific layout requirements—is captured in one structured submission. With Doc2Form, you can instantly turn this layout into a fully functioning Google Form, ready to embed on your website or share directly with clients.
Streamline your workflow, prevent miscommunications about precious family memories, and keep your production queue organized from the moment an order is placed.
Key features
- Collect client contact info and PO numbers in one secure place.
- Gather precise formatting, sizing, and color instructions.
- Accept file links for cloud-stored photos and reference attachments.
- Track urgent requests and turnaround deadlines efficiently.
- Instantly sync all orders to a Google Sheet for production tracking.
Use cases
- Old family photo album scanning and digitization projects.
- Archival slide and negative transfer orders for historical societies.
- Custom photo restoration and digital manipulation requests.
- Bulk media conversion orders for corporate marketing archives.
What this form collects
- Full Name (Short answer)Enter your first and last name.
- Email Address (Short answer)Where we can send your digital files and order updates.
- Phone Number (Short answer)Best number to reach you if we have questions about your order.
- PO Number (Short answer)Optional purchase order or reference number for business accounts.
- Design Type (Dropdown)Select the primary service or style required for your project.
- Design Name or Project Title (Short answer)Give your project a short name for our internal tracking.
- Required Format (Dropdown)Choose your preferred digital file format.
- Required Fabric or Material (if applicable) (Short answer)Specify material type if ordering physical prints or textile transfers.
- Required Placement (Short answer)Indicate placement requirements for prints or custom layouts.
- Number of Colors (Short answer)Specify color mode (e.g., Full Color, Black & White, Sepia).
- Height (Inches) (Short answer)Enter required final height dimensions if applicable.
- Width (Inches) (Short answer)Enter required final width dimensions if applicable.
- Urgency Status (Multiple choice)Select your required turnaround speed.
- Placing Date & Time (Date)Enter the date you are submitting this order.
- Primary File Link / Attachment (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Secondary File Link / Reference Attachment (Paragraph)Please paste a link to your file (Google Drive, Dropbox, etc.) or describe the document you wish to attach.
- Additional Instructions (Paragraph)Provide any extra details, special requests, or handling notes for your photos.
FAQ
How do clients attach their photos using this form?
Clients can paste direct links to their files stored on cloud platforms like Google Drive, Dropbox, or iCloud directly into the form fields.
Can I customize the format and sizing options?
Yes! Once generated in Google Forms, you can easily add, edit, or remove drop-down options to match your exact service offerings.
Where do the order submissions go?
All submissions are instantly recorded in a linked Google Sheet, allowing you to track orders, sort by urgency, and manage your workflow.
Is this template free to use?
Yes, this template is completely free to convert into a Google Form using Doc2Form.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.