About this template
Managing hardware distribution is a critical task for any growing organization. This Computer Equipment Request Form provides a streamlined, professional way for employees to request the tools they need to succeed, whether they are working from home or in the office. By centralizing these requests, IT and operations teams can maintain an accurate inventory and ensure that hardware is allocated efficiently.
This template captures essential details, including the type of hardware required, specific software needs, and delivery preferences. By using Doc2Form to deploy this as a Google Form, you can automatically route responses to a Google Sheet for easy tracking, status updates, and historical record-keeping. It eliminates the back-and-forth of email chains and ensures that no request for essential equipment falls through the cracks.
Key features
- Standardize hardware requests across all departments.
- Capture specific software requirements for new setups.
- Easily track delivery or pickup status in a connected spreadsheet.
- Reduce IT administrative overhead with automated data collection.
- Professional, clean layout that is easy for employees to complete.
Use cases
- Equipping new hires with laptops and peripherals.
- Managing hardware upgrades for existing staff.
- Facilitating remote work setup requests.
- Tracking temporary equipment loans for projects.
What this form collects
- Employee Full Name (Short answer)Please enter your legal first and last name.
- Department (Short answer)Which department are you currently assigned to?
- Requested Hardware Type (Multiple choice)Select the primary device or equipment you are requesting.
- Reason for Request (Paragraph)Please explain why you need this equipment (e.g., new hire, replacement, hardware failure).
- Required Software (Paragraph)List any specific software installations required for your role.
- Delivery Preference (Multiple choice)Do you need the equipment shipped or will you pick it up in person?
- Shipping Address (Paragraph)If choosing shipping, please provide your full mailing address.
- Contact Email (Short answer)The email address where we should send status updates.
FAQ
How can I track the status of these requests?
Once you link your Google Form to a Google Sheet, you can add a 'Status' column to your spreadsheet to track whether a request is pending, approved, or fulfilled.
Can I customize the hardware options?
Yes, you can easily edit the dropdown or checkbox options in the Google Form editor to reflect the specific hardware models your company provides.
Is this form suitable for remote employees?
Absolutely. It includes fields for shipping addresses and delivery instructions, making it ideal for distributed teams.
How do I ensure only authorized staff see these requests?
You can manage access to the responses by sharing the linked Google Sheet only with relevant IT or HR personnel.
Get this form in your Google Drive
Save a copy to your Google Drive with one click (uses 1 credit). Or build from a PDF or description in the app.